# Blog **URL:** https://discourse.devontechnologies.com/c/blog/46.md [Latest](https://discourse.devontechnologies.com/latest.md) · [Categories](https://discourse.devontechnologies.com/categories.md) · [Tags](https://discourse.devontechnologies.com/tags.md) --- ## [About the Blog category](https://discourse.devontechnologies.com/t/about-the-blog-category/84326)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 2\ **Last updated:** [July 15, 2026, 2:38pm UTC](https://discourse.devontechnologies.com/t/about-the-blog-category/84326 "2026-07-15T14:38:17Z")
Mirror for posts from our blog and a place to talk about them. --- ## [How to Reorganize Your Menubar](https://discourse.devontechnologies.com/t/how-to-reorganize-your-menubar/84784)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 54\ **Last updated:** [October 13, 2026, 4:42am UTC](https://discourse.devontechnologies.com/t/how-to-reorganize-your-menubar/84784 "2026-10-13T04:42:43Z")
The menubar is great place to access lightweight utilities, like our freeware app XMenu or DEVONthink’s Sorter. However, it is a finite space, further reduced by the notch on newer Apple laptops. We often get support req… --- ## [How to Use the Search Assistant](https://discourse.devontechnologies.com/t/how-to-use-the-search-assistant/87828)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 0\ **Last updated:** [October 12, 2026, 10:00pm UTC](https://discourse.devontechnologies.com/t/how-to-use-the-search-assistant/87828 "2026-10-12T22:00:30Z")
DEVONthink has a powerful search that offers extensive search options for narrowing down results precisely. If you’re running the Pro or Server edition and have AI set up, the AI-powered Search Assistant makes them ea… --- ## [DEVONagent 3.12 and DEVONsphere Express 1.9.10](https://discourse.devontechnologies.com/t/devonagent-3-12-and-devonsphere-express-1-9-10/87803)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 14\ **Last updated:** [October 10, 2026, 11:38am UTC](https://discourse.devontechnologies.com/t/devonagent-3-12-and-devonsphere-express-1-9-10/87803 "2026-10-10T11:38:40Z")
Today we’re releasing updates for two of our smaller apps: DEVONagent Pro 3.12 and DEVONsphere Express 1.9.10. Both are compatible with macOS 27 Golden Gate and share a set of fixes to their search engine, but DEVONagent… --- ## [Unifying Elements in DEVONthink](https://discourse.devontechnologies.com/t/unifying-elements-in-devonthink/86894)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 13\ **Last updated:** [October 8, 2026, 10:39am UTC](https://discourse.devontechnologies.com/t/unifying-elements-in-devonthink/86894 "2026-10-08T10:39:54Z")
If you have ever wondered where your tags are or didn’t know each of your DEVONthink databases has its own Inbox, or maybe felt like you’re getting lost scrolling to find groups, you should know about unified elements… --- ## [Understanding a Two-Way Sync](https://discourse.devontechnologies.com/t/understanding-a-two-way-sync/87776)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 3\ **Last updated:** [October 6, 2026, 7:56pm UTC](https://discourse.devontechnologies.com/t/understanding-a-two-way-sync/87776 "2026-10-06T19:56:19Z")
We sometimes receive questions about one-way syncing, similar to how backup applications work. But synchronization is not a backup and DEVONthink’s sync is not a one-way process. DEVONthink uses a two-way or bi-direct… --- ## [DEVONthink 4.4 Tycho](https://discourse.devontechnologies.com/t/devonthink-4-4-tycho/87525)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 48\ **Last updated:** [October 2, 2026, 2:02pm UTC](https://discourse.devontechnologies.com/t/devonthink-4-4-tycho/87525 "2026-10-02T14:02:41Z")
DEVONthink 4.4 Tycho\* is the fourth feature release for DEVONthink, and it turns your AI assistant into a genuine co-worker. The new AI Library is a repository of roles, prompts, and skills that live right inside your da… --- ## [Take Control of DEVONthink Updated (October 2026)](https://discourse.devontechnologies.com/t/take-control-of-devonthink-updated-october-2026/87755)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 0\ **Last updated:** [October 2, 2026, 9:38am UTC](https://discourse.devontechnologies.com/t/take-control-of-devonthink-updated-october-2026/87755 "2026-10-02T09:38:12Z")
Joe Kissel from Take Control Books has published the fifth quaterly update for his ebook Take Control of DEVONthink 4. It is now up to date with DEVONthink 4.4 Tycho and DEVONthink To Go 4.2.2 Chandra. Joe covers impr… --- ## [DEVONthink 4.4.1](https://discourse.devontechnologies.com/t/devonthink-4-4-1/87734)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 2\ **Last updated:** [October 1, 2026, 4:05am UTC](https://discourse.devontechnologies.com/t/devonthink-4-4-1/87734 "2026-10-01T04:05:46Z")
A month after DEVONthink 4.4 Tycho, we’re following up with a maintenance update that packs quite a few new features. DEVONthink 4.4.1 lets you create and edit tables directly in the Markdown WYSIWYG editor, and numb… --- ## [How to Organize Emails in DEVONthink](https://discourse.devontechnologies.com/t/how-to-organize-emails-in-devonthink/87724)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 2\ **Last updated:** [September 29, 2026, 8:49pm UTC](https://discourse.devontechnologies.com/t/how-to-organize-emails-in-devonthink/87724 "2026-09-29T20:49:18Z")
With the Pro or Server edition of DEVONthink, you can archive and organize your emails in your databases. Fortunately, emails have certain identifying attributes you can use for finding, organizing, or acting on those… --- ## [How to Clip Better in DEVONthink](https://discourse.devontechnologies.com/t/how-to-clip-better-in-devonthink/87552)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 0\ **Last updated:** [August 31, 2026, 7:09pm UTC](https://discourse.devontechnologies.com/t/how-to-clip-better-in-devonthink/87552 "2026-08-31T19:09:49Z")
We all spend a lot of time on the Internet and clip content into our DEVONthink databases regularly. But web clipping is not trivial, especially as technologies change. In DEVONthink 4.4 Tycho, we made this a lot bett… --- ## [How to Reinstall DEVONthink To Go 3](https://discourse.devontechnologies.com/t/how-to-reinstall-devonthink-to-go-3/87688)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 0\ **Last updated:** [September 22, 2026, 6:00am UTC](https://discourse.devontechnologies.com/t/how-to-reinstall-devonthink-to-go-3/87688 "2026-09-22T06:00:41Z")
It’s the season for Apple’s new mobile hardware, with tech channels abuzz. But you might not be ready to part with your older device just yet. If you have old hardware that can’t run iOS 26 or later, and you need to (… --- ## [Introducing DEVONthink's MCP Server](https://discourse.devontechnologies.com/t/introducing-devonthinks-mcp-server/87007)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 33\ **Last updated:** [September 19, 2026, 5:54pm UTC](https://discourse.devontechnologies.com/t/introducing-devonthinks-mcp-server/87007 "2026-09-19T17:54:04Z")
MCP (Model Context Protocol) is a mechanism that allows AI assistants to communicate with apps to accomplish tasks for you. On macOS Sequoia and later, DEVONthink now has its own MCP server built-in, presenting new op… --- ## [How to Use DEVONthink's Dock Icon](https://discourse.devontechnologies.com/t/how-to-use-devonthinks-dock-icon/87511)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 2\ **Last updated:** [September 18, 2026, 12:44pm UTC](https://discourse.devontechnologies.com/t/how-to-use-devonthinks-dock-icon/87511 "2026-09-18T12:44:14Z")
An application’s icon is typically considered as just something to click on to launch it. However, many developers add information and commands to the context menu of an app’s Dock icon, and DEVONthink is no exception… --- ## [Why Does DEVONthink Use iCloud Drive?](https://discourse.devontechnologies.com/t/why-does-devonthink-use-icloud-drive/87640)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 0\ **Last updated:** [September 15, 2026, 9:21pm UTC](https://discourse.devontechnologies.com/t/why-does-devonthink-use-icloud-drive/87640 "2026-09-15T21:21:08Z")
If you are running the Pro or Server editions of DEVONthink, you may have noticed it has a folder in iCloud Drive. It’s nothing to worry about, nor is it doing anything invasive. The higher editions of DEVONthink hav… --- ## [The Future of Intel Apps](https://discourse.devontechnologies.com/t/the-future-of-intel-apps/87581)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 1\ **Last updated:** [September 8, 2026, 3:31am UTC](https://discourse.devontechnologies.com/t/the-future-of-intel-apps/87581 "2026-09-08T03:31:40Z")
You may have seen concerning messages about applications, including some of ours, that won’t work on future macOS versions. But is that a cause for concern, especially for our freeware apps? Apple’s deprecation of th… --- ## [Welcome Back to School](https://discourse.devontechnologies.com/t/welcome-back-to-school/87567)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 0\ **Last updated:** [September 3, 2026, 12:56pm UTC](https://discourse.devontechnologies.com/t/welcome-back-to-school/87567 "2026-09-03T12:56:55Z")
The semester’s back, and so is that particular kind of chaos. New notebooks, forgotten passwords, syllabi that already feel three weeks behind. Whether you’re a student drowning in PDFs, an educator rebuilding a cour… --- ## [How to Use a 3-2-1 Backup](https://discourse.devontechnologies.com/t/how-to-use-a-3-2-1-backup/87491)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 16\ **Last updated:** [September 2, 2026, 4:54pm UTC](https://discourse.devontechnologies.com/t/how-to-use-a-3-2-1-backup/87491 "2026-09-02T16:54:06Z")
One of those topics we often talk about in support and on our forums is being diligent about backups. At a minimum, an external hard drive and Time Machine are much better than no backups. But for a more robust backup… --- ## [Comparing Apple Vision and OCR](https://discourse.devontechnologies.com/t/comparing-apple-vision-and-ocr/87379)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 8\ **Last updated:** [August 28, 2026, 1:01am UTC](https://discourse.devontechnologies.com/t/comparing-apple-vision-and-ocr/87379 "2026-08-28T01:01:28Z")
When creating searchable documents from images or PDF documents in DEVONthink Pro or Server, there are two mechanisms that process them: Apple’s Vision framework or traditional OCR. While seemingly similar in output, … --- ## [How to Use Ollama Remote AI in DEVONthink](https://discourse.devontechnologies.com/t/how-to-use-ollama-remote-ai-in-devonthink/86340)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 10\ **Last updated:** [August 16, 2026, 12:01pm UTC](https://discourse.devontechnologies.com/t/how-to-use-ollama-remote-ai-in-devonthink/86340 "2026-08-16T12:01:48Z")
Many people are interested in running local AI models but hardware limits what models you can run. Smaller models are less reliable, larger models are too much for most machines. But the popular AI application Ollama … --- ## [Zu Gast bei Kernel und Kernobst (German only)](https://discourse.devontechnologies.com/t/zu-gast-bei-kernel-und-kernobst-german-only/87466)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 13\ **Last updated:** [August 16, 2026, 8:26am UTC](https://discourse.devontechnologies.com/t/zu-gast-bei-kernel-und-kernobst-german-only/87466 "2026-08-16T08:26:57Z")
Ende Juli war ich beim Podcast Kernel und Kernobst von Farid, Christoph und Gordon zu Gast. Die drei waren neugierig darauf, aus erster Hand zu hören, wie man mit DEVONthink und DEVONthink To Go Dokumente verwalten ka… --- ## [How to Replace Text with a Batch Process](https://discourse.devontechnologies.com/t/how-to-replace-text-with-a-batch-process/87453)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 0\ **Last updated:** [August 11, 2026, 8:55am UTC](https://discourse.devontechnologies.com/t/how-to-replace-text-with-a-batch-process/87453 "2026-08-11T08:55:16Z")
We previously wrote about replacing text in documents in DEVONthink, which is mainly useful within single documents. Handling items one-by-one works fine for small batches, but it quickly becomes slower and more error… --- ## [How to Use a Conditional Automation](https://discourse.devontechnologies.com/t/how-to-use-a-conditional-automation/87403)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 0\ **Last updated:** [August 4, 2026, 8:56am UTC](https://discourse.devontechnologies.com/t/how-to-use-a-conditional-automation/87403 "2026-08-04T08:56:18Z")
When creating automations in DEVONthink, the processes are defined in simple, unvarying step-by-step instructions. The Pro and Server editions have an additional specialized smart action called Chat – Continue if that… --- ## [How to Choose a Local AI in DEVONthink](https://discourse.devontechnologies.com/t/how-to-choose-a-local-ai-in-devonthink/85507)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 29\ **Last updated:** [July 24, 2026, 1:11pm UTC](https://discourse.devontechnologies.com/t/how-to-choose-a-local-ai-in-devonthink/85507 "2026-07-24T13:11:34Z")
If you want to use AI in DEVONthink, you can choose between server-based models (the big ones) and local models. Whether it’s for privacy reasons or just the novelty, running AI locally on your Mac may be something yo… --- ## [Using Imprints in DEVONthink](https://discourse.devontechnologies.com/t/using-imprints-in-devonthink/87366)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 0\ **Last updated:** [July 23, 2026, 2:18pm UTC](https://discourse.devontechnologies.com/t/using-imprints-in-devonthink/87366 "2026-07-23T14:18:15Z")
In the Pro and Server editions of DEVONthink, you can create personalized stamps to mark your PDFs and images. Imprint your documents, for example, with a name, date, location, or an item link. Or use custom metadata … --- ## [How to Use Zen Mode in DEVONthink To Go](https://discourse.devontechnologies.com/t/how-to-use-zen-mode-in-devonthink-to-go/87354)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 2\ **Last updated:** [July 21, 2026, 5:04pm UTC](https://discourse.devontechnologies.com/t/how-to-use-zen-mode-in-devonthink-to-go/87354 "2026-07-21T17:04:21Z")
If you frequently read in DEVONthink To Go and prefer reading in fullscreen view, things just got better with its new Zen mode. Zen mode hides the application’s interface (the chrome) for distraction-free reading. To… --- ## [How to Use Local AI in DEVONthink To Go](https://discourse.devontechnologies.com/t/how-to-use-local-ai-in-devonthink-to-go/87321)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 5\ **Last updated:** [July 16, 2026, 8:44pm UTC](https://discourse.devontechnologies.com/t/how-to-use-local-ai-in-devonthink-to-go/87321 "2026-07-16T20:44:21Z")
When using AI on mobile devices, you typically access cloud services like Claude, Gemini or ChatGPT. You can’t run a full local model on an iPhone today, but you can run one on your Mac and connect DEVONthink To Go to… --- ## [How to Use Sheets in DEVONthink](https://discourse.devontechnologies.com/t/how-to-use-sheets-in-devonthink/87156)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 2\ **Last updated:** [July 16, 2026, 9:04am UTC](https://discourse.devontechnologies.com/t/how-to-use-sheets-in-devonthink/87156 "2026-07-16T09:04:01Z")
DEVONthink lets you use several common file formats: PDF documents for reading, rich text and Markdown for writing, and many more. But if you need to record information in a spreadsheet-style format, we also have a na… --- ## [How to Use Markdown Callouts](https://discourse.devontechnologies.com/t/how-to-use-markdown-callouts/86863)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 17\ **Last updated:** [July 14, 2026, 1:53pm UTC](https://discourse.devontechnologies.com/t/how-to-use-markdown-callouts/86863 "2026-07-14T13:53:15Z")
Callouts are highlighted blocks of text in a document showing notes or asides. For example, in a textbook or an online tutorial, you have likely come across highlighted blocks pointing out tips, notes, or important in… --- ## [DEVONthink To Go 4.2 Chandra](https://discourse.devontechnologies.com/t/devonthink-to-go-4-2-chandra/87281)
**Author:** [@eboehnisch](https://discourse.devontechnologies.com/u/eboehnisch)\ **Replies:** 12\ **Last updated:** [July 11, 2026, 6:30am UTC](https://discourse.devontechnologies.com/t/devonthink-to-go-4-2-chandra/87281 "2026-07-11T06:30:45Z")
DEVONthink To Go 4.2 Chandra\* introduces Zen mode for distraction-free reading and editing, a redesigned icon view, and an updated OCR engine with improved accuracy and language support. Create new images or edit existin… [Next page](https://discourse.devontechnologies.com/c/blog/46.md?page=1)