# Tips

**URL:** https://discourse.devontechnologies.com/c/devonthink/tips/16.md

[Latest](https://discourse.devontechnologies.com/latest.md) · [Categories](https://discourse.devontechnologies.com/categories.md) · [Tags](https://discourse.devontechnologies.com/tags.md)

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## [Moving from iCloud to CloudKit syncing](https://discourse.devontechnologies.com/t/moving-from-icloud-to-cloudkit-syncing/61774)

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**Author:** [@BLUEFROG](https://discourse.devontechnologies.com/u/BLUEFROG)\
**Replies:** 0\
**Last updated:** [February 12, 2021, 2:14am UTC](https://discourse.devontechnologies.com/t/moving-from-icloud-to-cloudkit-syncing/61774 "2021-02-12T02:14:51Z")

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There is no migration between sync locations. The sync methods don’t share data. Note: If you are switching to CloudKit, at this time we suggest syncing one database at a time as we try and gather information on two dom…

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## [Sync Types Explained](https://discourse.devontechnologies.com/t/sync-types-explained/60963)

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**Author:** [@BLUEFROG](https://discourse.devontechnologies.com/u/BLUEFROG)\
**Replies:** 1\
**Last updated:** [February 2, 2022, 8:47pm UTC](https://discourse.devontechnologies.com/t/sync-types-explained/60963 "2022-02-02T20:47:16Z")

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First Questions Sync is simple but you need to choose the type of sync method to use. Regarding syncing, the first question you need to ask yourself is, “Do I need a remote sync option?”. Consider these questions… Do …

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## [Bonjour Simplified](https://discourse.devontechnologies.com/t/bonjour-simplified/63329)

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**Author:** [@BLUEFROG](https://discourse.devontechnologies.com/u/BLUEFROG)\
**Replies:** 0\
**Last updated:** [March 28, 2021, 6:50pm UTC](https://discourse.devontechnologies.com/t/bonjour-simplified/63329 "2021-03-28T18:50:49Z")

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To help clarify the conditions under which Bonjour can be used, as well as show the simple steps to setting up such a sync, here are notes and steps to follow. Requirements Bonjour can be used to Sync between devices, I…

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## [New Dropbox Device Limit on Free Accounts](https://discourse.devontechnologies.com/t/new-dropbox-device-limit-on-free-accounts/45756)

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**Author:** [@BLUEFROG](https://discourse.devontechnologies.com/u/BLUEFROG)\
**Replies:** 6\
**Last updated:** [July 16, 2019, 8:12am UTC](https://discourse.devontechnologies.com/t/new-dropbox-device-limit-on-free-accounts/45756 "2019-07-16T08:12:18Z")

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One of our helpful forum participants linked to an interesting article from Dropbox’s German support pages. Here is a link to the English page: Dropbox Device Limit And from another page: Basic users have a three devi…

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## [About the Tips category](https://discourse.devontechnologies.com/t/about-the-tips-category/23)

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**Author:** [@system](https://discourse.devontechnologies.com/u/system)\
**Replies:** 0\
**Last updated:** [March 14, 2003, 5:16pm UTC](https://discourse.devontechnologies.com/t/about-the-tips-category/23 "2003-03-14T17:16:07Z")

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General discussion about DEVONthink and its ecosystem

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## [Setting up iCloud sync](https://discourse.devontechnologies.com/t/setting-up-icloud-sync/24460)

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**Author:** [@BLUEFROG](https://discourse.devontechnologies.com/u/BLUEFROG)\
**Replies:** 4\
**Last updated:** [September 4, 2019, 6:22am UTC](https://discourse.devontechnologies.com/t/setting-up-icloud-sync/24460 "2019-09-04T06:22:55Z")

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Here are the simple steps to using the iCloud sync location for DEVONthink and DEVONthink To Go. Note: Unless you’re iOS only, don’t enable the iCloud sync location until the Mac is synced. If you are iOS only, set up a…

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## [11 Stupid Backup Strategies](https://discourse.devontechnologies.com/t/11-stupid-backup-strategies/18841)

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**Author:** [@Bill\_DeVille](https://discourse.devontechnologies.com/u/Bill_DeVille)\
**Replies:** 0\
**Last updated:** [June 30, 2015, 5:23pm UTC](https://discourse.devontechnologies.com/t/11-stupid-backup-strategies/18841 "2015-06-30T17:23:21Z")

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Bad Things can and do sometimes happen. That extends to data on computers. Hard disks and other storage media can fail. Computer equipment might be lost or stolen, or destroyed in a fire or flood. Human errors can result…

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## [DEVONthink Database Size](https://discourse.devontechnologies.com/t/devonthink-database-size/17790)

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**Author:** [@Bill\_DeVille](https://discourse.devontechnologies.com/u/Bill_DeVille)\
**Replies:** 2\
**Last updated:** [October 21, 2014, 12:30am UTC](https://discourse.devontechnologies.com/t/devonthink-database-size/17790 "2014-10-21T00:30:01Z")

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A DEVONthink database that holds Imported or Indexed content requires more memory than does Spotlight, because the DEVONthink database contains more information about the groups, documents and their metadata than does Sp…

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## [Tips on Classify & See Also](https://discourse.devontechnologies.com/t/tips-on-classify-see-also/15007)

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**Author:** [@Bill\_DeVille](https://discourse.devontechnologies.com/u/Bill_DeVille)\
**Replies:** 0\
**Last updated:** [December 24, 2012, 2:29am UTC](https://discourse.devontechnologies.com/t/tips-on-classify-see-also/15007 "2012-12-24T02:29:17Z")

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The Classify AI won’t make filing recommendations if it doesn’t “see” at least one group that holds other documents that it considers contextually related to the document you are viewing. For each group that holds docum…

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## [Tip: Accessing/Editing Documents Outside of DEVONthink](https://discourse.devontechnologies.com/t/tip-accessing-editing-documents-outside-of-devonthink/14810)

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**Author:** [@Greg\_Jones](https://discourse.devontechnologies.com/u/Greg_Jones)\
**Replies:** 9\
**Last updated:** [May 14, 2015, 2:33pm UTC](https://discourse.devontechnologies.com/t/tip-accessing-editing-documents-outside-of-devonthink/14810 "2015-05-14T14:33:20Z")

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A recent discussion in the DEVONthink To Go forum inquired about making available on Dropbox a sub-set of documents from a database where the documents are contained (imported) into the database. The documents need be av…

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## [Tips for splitting a database](https://discourse.devontechnologies.com/t/tips-for-splitting-a-database/8723)

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**Author:** [@Bill\_DeVille](https://discourse.devontechnologies.com/u/Bill_DeVille)\
**Replies:** 29\
**Last updated:** [December 22, 2021, 1:52pm UTC](https://discourse.devontechnologies.com/t/tips-for-splitting-a-database/8723 "2021-12-22T13:52:39Z")

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If you are just starting out and wish to separate content into two or more major categories that are largely unrelated to each other, that can be done by creating top-level groups in a database and filing your documents …

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## [Make Link grayed in RTF](https://discourse.devontechnologies.com/t/make-link-grayed-in-rtf/87727)

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**Author:** [@The\_Amazing\_Mumford](https://discourse.devontechnologies.com/u/The_Amazing_Mumford)\
**Replies:** 1\
**Last updated:** [September 29, 2026, 9:11am UTC](https://discourse.devontechnologies.com/t/make-link-grayed-in-rtf/87727 "2026-09-29T09:11:38Z")

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Hi there, DT 3.9.18 on OS 26.6.2 Make Link is grayed although RTF document. What is going wrong? Best Matze

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## [ScanSnap and MacOS 27](https://discourse.devontechnologies.com/t/scansnap-and-macos-27/87692)

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**Author:** [@NickLowe](https://discourse.devontechnologies.com/u/NickLowe)\
**Replies:** 7\
**Last updated:** [September 28, 2026, 5:26pm UTC](https://discourse.devontechnologies.com/t/scansnap-and-macos-27/87692 "2026-09-28T17:26:04Z")

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Many using this combo will already be aware of this, but the current ScanSnap software doesn’t work with MacOS 27 Golden Gate (it get stuck processing the scan). There’s a beta version here which solves the issue. It has…

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## [Set default window size and zoom for PDFs?](https://discourse.devontechnologies.com/t/set-default-window-size-and-zoom-for-pdfs/87711)

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**Author:** [@MichiganUser](https://discourse.devontechnologies.com/u/MichiganUser)\
**Replies:** 3\
**Last updated:** [September 26, 2026, 8:39pm UTC](https://discourse.devontechnologies.com/t/set-default-window-size-and-zoom-for-pdfs/87711 "2026-09-26T20:39:13Z")

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Hi all - When I open PDFs from within DT Pro, I’d like them to always open the same way: sized to maximum height for my screen sized as wide as necessary to allow “zoom to full page”, but no wider sidebar open I’d be…

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## [Embedded video in notes](https://discourse.devontechnologies.com/t/embedded-video-in-notes/86720)

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**Author:** [@Renaud](https://discourse.devontechnologies.com/u/Renaud)\
**Replies:** 26\
**Last updated:** [September 22, 2026, 9:50am UTC](https://discourse.devontechnologies.com/t/embedded-video-in-notes/86720 "2026-09-22T09:50:27Z")

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It doesn’t seem possible to embed videos through an iframe link, like in Obsidian. Do you confirm there is no way, and there will never be ?

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## [Narrowing my Search](https://discourse.devontechnologies.com/t/narrowing-my-search/87516)

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**Author:** [@Deb\_Too](https://discourse.devontechnologies.com/u/Deb_Too)\
**Replies:** 9\
**Last updated:** [September 8, 2026, 1:27pm UTC](https://discourse.devontechnologies.com/t/narrowing-my-search/87516 "2026-09-08T13:27:54Z")

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I want to find all the Numbers files I have imported into DT. I create a search, kind:numbers; s:databases and am returned over 600 Pages, Keynote, Microsoft Docs, Microsoft Excel, and Numbers Spreadsheet items. How …

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## [Academics, what is your workflow for annotating PDFs from DT on iPad?](https://discourse.devontechnologies.com/t/academics-what-is-your-workflow-for-annotating-pdfs-from-dt-on-ipad/87562)

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**Author:** [@hesperusphosphorus](https://discourse.devontechnologies.com/u/hesperusphosphorus)\
**Replies:** 16\
**Last updated:** [September 8, 2026, 1:04pm UTC](https://discourse.devontechnologies.com/t/academics-what-is-your-workflow-for-annotating-pdfs-from-dt-on-ipad/87562 "2026-09-08T13:04:51Z")

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I’m an academic who’s a longtime user of DT on Mac, but only recently started using DTTG on iPad. I’d love to hear from other academics about what your workflow is for annotating PDFs from DT on your iPad. Currently, my…

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## [Transfer DT License to new MacBook](https://discourse.devontechnologies.com/t/transfer-dt-license-to-new-macbook/87588)

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**Author:** [@Deb\_Too](https://discourse.devontechnologies.com/u/Deb_Too)\
**Replies:** 1\
**Last updated:** [September 7, 2026, 6:38pm UTC](https://discourse.devontechnologies.com/t/transfer-dt-license-to-new-macbook/87588 "2026-09-07T18:38:03Z")

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I have activated DT on my new MacBook. I have accessed “Software License” in My Account but see no way to cancel the first one. I am unclear if I need to cancel the license on the old MacBook, and if so, how. Please adv…

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## [Help with importing from MailMate with tags](https://discourse.devontechnologies.com/t/help-with-importing-from-mailmate-with-tags/87556)

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**Author:** [@Archimedes](https://discourse.devontechnologies.com/u/Archimedes)\
**Replies:** 1\
**Last updated:** [September 1, 2026, 4:28pm UTC](https://discourse.devontechnologies.com/t/help-with-importing-from-mailmate-with-tags/87556 "2026-09-01T16:28:56Z")

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I wrote a variation on the MailMate bundle for DEVONthink based on the discussion here (Adding email with IMAP flags (keywords / tags)). The relevant AppleScript code is: tell application id "DNtp" set theRecord to impo…

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## [CSS for Markdown, the basics](https://discourse.devontechnologies.com/t/css-for-markdown-the-basics/71362)

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**Author:** [@chrillek](https://discourse.devontechnologies.com/u/chrillek)\
**Replies:** 18\
**Last updated:** [August 27, 2026, 8:20pm UTC](https://discourse.devontechnologies.com/t/css-for-markdown-the-basics/71362 "2026-08-27T20:20:19Z")

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This is the first part of some posts on using CSS in and with DT/DTTG. Though I wrote it as a single piece, I broke it up in smaller installments to keep the posts (barely) managable. Please let me know (preferably by a …

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## [Alternative to Paste With Source Link](https://discourse.devontechnologies.com/t/alternative-to-paste-with-source-link/87526)

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**Author:** [@msk](https://discourse.devontechnologies.com/u/msk)\
**Replies:** 3\
**Last updated:** [August 27, 2026, 4:52pm UTC](https://discourse.devontechnologies.com/t/alternative-to-paste-with-source-link/87526 "2026-08-27T16:52:51Z")

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I have many Formatted Text documents for a project. I am copying and then Paste with Source Link key text in these documents to a synopsis document which will eventually be my table of contents. I might have several pass…

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## [Number formatting](https://discourse.devontechnologies.com/t/number-formatting/87207)

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**Author:** [@eml1909](https://discourse.devontechnologies.com/u/eml1909)\
**Replies:** 10\
**Last updated:** [August 26, 2026, 1:10pm UTC](https://discourse.devontechnologies.com/t/number-formatting/87207 "2026-08-26T13:10:46Z")

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Is there any way to change the number formatting so that I can navigate to a page without having to insert a comma? I know that I can change the formatting my macbook system settings but (a) I would prefer not to mak…

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## [Move the Mouse in DT (SWIFT)](https://discourse.devontechnologies.com/t/move-the-mouse-in-dt-swift/87522)

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**Author:** [@FrankT](https://discourse.devontechnologies.com/u/FrankT)\
**Replies:** 4\
**Last updated:** [August 26, 2026, 11:02am UTC](https://discourse.devontechnologies.com/t/move-the-mouse-in-dt-swift/87522 "2026-08-26T11:02:11Z")

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These two Swift Scripts do what their names suggest. They are integrated into Keyboard Maestro. Of course, there are other ways to do this as well. DT: Move Mouse to Item List.kmmacros.zip (3.4 KB) DT: Move Mouse to Na…

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## [View Labels In DTTG](https://discourse.devontechnologies.com/t/view-labels-in-dttg/87515)

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**Author:** [@msk](https://discourse.devontechnologies.com/u/msk)\
**Replies:** 5\
**Last updated:** [August 25, 2026, 12:44pm UTC](https://discourse.devontechnologies.com/t/view-labels-in-dttg/87515 "2026-08-25T12:44:13Z")

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Hello, I know that in Devonthink To Go, is there a way to see labels when looking at the Item List? I know I can see labels if I view my documents as icons. I also know I can create a smart group but seeing labels as I…

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## [Working with DT2 files](https://discourse.devontechnologies.com/t/working-with-dt2-files/87508)

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**Author:** [@Deb\_Too](https://discourse.devontechnologies.com/u/Deb_Too)\
**Replies:** 20\
**Last updated:** [August 24, 2026, 7:25pm UTC](https://discourse.devontechnologies.com/t/working-with-dt2-files/87508 "2026-08-24T19:25:53Z")

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In DT4 I opened an older Pages item (DT2, 2009) to do some minor updating from within DT (done successfully recently). I was unable to “engage” the file there; it would not respond in any way. So I opened it in the Pages…

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## [Sync delete database](https://discourse.devontechnologies.com/t/sync-delete-database/87510)

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**Author:** [@amelchi](https://discourse.devontechnologies.com/u/amelchi)\
**Replies:** 1\
**Last updated:** [August 24, 2026, 7:01am UTC](https://discourse.devontechnologies.com/t/sync-delete-database/87510 "2026-08-24T07:01:29Z")

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If I delete a database on my main Mac is it deleted automatically on my other synced devices?

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## [Pages file in DT but no longer in Pages](https://discourse.devontechnologies.com/t/pages-file-in-dt-but-no-longer-in-pages/87501)

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**Author:** [@Deb\_Too](https://discourse.devontechnologies.com/u/Deb_Too)\
**Replies:** 40\
**Last updated:** [August 23, 2026, 7:29am UTC](https://discourse.devontechnologies.com/t/pages-file-in-dt-but-no-longer-in-pages/87501 "2026-08-23T07:29:44Z")

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A Pages doc is in DT. I double click it to go back to Pages to edit it and nothing happens. I use Spotlight to search for it and get this message: Spotlight also provided a link to an apple support page that included…

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## [Links and moving computer](https://discourse.devontechnologies.com/t/links-and-moving-computer/87502)

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**Author:** [@BigFish](https://discourse.devontechnologies.com/u/BigFish)\
**Replies:** 5\
**Last updated:** [August 20, 2026, 3:43pm UTC](https://discourse.devontechnologies.com/t/links-and-moving-computer/87502 "2026-08-20T15:43:07Z")

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OS 26.6 - DT 4.3.2 I plan to change my iMac for a new one and have the DT database moved on it. On many many DT sheets I have internal links to files and/or folders. Provided I keep the same file structure on the new …

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## [Using ProQuest with DEVONthink](https://discourse.devontechnologies.com/t/using-proquest-with-devonthink/87473)

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**Author:** [@Deb\_Too](https://discourse.devontechnologies.com/u/Deb_Too)\
**Replies:** 46\
**Last updated:** [August 16, 2026, 8:30pm UTC](https://discourse.devontechnologies.com/t/using-proquest-with-devonthink/87473 "2026-08-16T20:30:38Z")

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I can’t get ProQuest (PQ) sourced articles to download into DT for reading and annotating. After easily adding non-PQ sourced PDFs and an hour of trying everything I can think of to get PQ to do the same, all that stick…

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## [DT4: How to highlight and annotating protected PDFs?](https://discourse.devontechnologies.com/t/dt4-how-to-highlight-and-annotating-protected-pdfs/83232)

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**Author:** [@rokhro](https://discourse.devontechnologies.com/u/rokhro)\
**Replies:** 5\
**Last updated:** [August 15, 2026, 9:38pm UTC](https://discourse.devontechnologies.com/t/dt4-how-to-highlight-and-annotating-protected-pdfs/83232 "2026-08-15T21:38:00Z")

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Hi there, I have a bunch of articles from McKinsey and HBR in PDF, but those PDFs are protected so I am not able to annotate them in DT4. I tried turning on the “ForceEditablePDFs” hidden feature but it did not help. I…

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