Annotations question

DEVONthink To Go
1

Hi Folks:

I’ve found the annotations support in the ‘annotations and reminders’ pane to be very useful. When working with a document ( my questions assume PDF ) in DTTG I find it easier to use the ‘note’ option rather than navigate to the associated annotation file. My questions are the following:

  1. After making a note in DTTG an icon appears along side the commented selection. When I go to view the annotations in the ‘document pane’ the icon doesn’t appear on the PDF document unless I modify the content of the note in the details section. Is this expected behavior ?

  2. Is there a way to ‘export’ the notes taken in this way from the annotation view in the ‘documents’ pane ?

  3. Are there any recommended ways to unify these two sets of annotations for further study ?

Thanks

2

Screencaps would be helpful.

3
  1. Note created in DTTG3

1) annotation-dttg3
1) annotation-dttg31170×2532 152 KB

  1. Icon view after note creation:

2) annotation-icon
2) annotation-icon1170×2370 210 KB

  1. File in DT3 with the annotation view in the document pain

3) View in DT3 with no annotation selected
3) View in DT3 with no annotation selected2232×1758 506 KB

  1. Note viewed with selected highlight - note that there is no icon in the document pane.

4) Prior to modifying the note in DT3
4) Prior to modifying the note in DT31920×1512 160 KB

  1. After modifying the note locally the icon appears in the document pane.

5) After modifiying the note in DT3
5) After modifiying the note in DT31920×1512 159 KB

4

DT3 3.9.8
DTTG 3.8.9
Sequoia 15.3.1

5
  1. The PDF frameworks aren’t the same, so i suppose this is a bit unsurprising. Development would have to assess this.
  2. The details in an annotation belong to it. Theres no built-in exporting each of them individually. You can select and copy or drag and drop annotations to produce a sheet with the annotations’ information.
6

Thanks for this. I can definitely ‘select all’ annotations in the Document Inspector view and drag them to create a plain text document. I don’t see a way to create a sheet from this, open the document with Numbers, and save that as a CSV and drag it back to DT. This is a workable solution, is there a more direct way that you know of ?

7

Sorry, next release will produce a sheet :slight_smile:

3 Likes
8

There is also Tools > Summarize Annotations > as Rich Text/Markdown/Sheet

PS: If you prefer the annotation file, are you aware that in DTTG you can open the annotation from an item’s Info Popover?

2 Likes
9

There is also Tools > Summarize Annotations > as Rich Text/Markdown/Sheet

Thank you @troejgaard - this is excellent and does everything I want.

wrt the ‘annotation file’ I have used it but find the more ‘inline’ note option easier to use.

Thanks for the pointers.

1 Like