Hi,
I am a Mac and DTPO newbie looking for some help. I have munged together a script that I found to import an Outlook email message into DTPO and a couple of Automator actions that open a floating window allowing me to select a target group and add tags.
This works just fine, but the Set Current Group action opens a new DTPO window, and I want to use the existing window.
I am hoping that someone can help me edit the .action file so that a new window isn’t created each time, or tell me if there’s an easier way to accomplish this.
Here is the script, which seems to work fine (I used one of the scripts from the message boards, if I recall).
After the script runs, Automator hands off the results to the ‘Set Current Group’ action, which states in the description, ‘A new window will open which displays the content of the selected group. If the originally selected group is not available, the inbox will be used.’
The workflow passes to the ‘Move Records to Current Group’ action, and the workflow completes.
The behavior I am trying to correct is in the ‘Set Current Group’ action, which is working as designed. I don’t know enough to know if it’s even possible to get into the guts of the .action bundle and make the necessary adjustments. I am guessing, but it appears that the code is in an xml file of some sort.
Anyway, here is the script - thanks for taking a look!
Joe
–
property pNoSubjectString : “(no subject)”
tell application “Microsoft Outlook”
try
set theSelection to the selected objects
if theSelection is {} then error “One or more messages must be selected.”
tell application id "com.devon-technologies.thinkpro2"
if not (exists current database) then error "No database is in use."
end tell
repeat with theMessage in theSelection
try
set theSubject to subject of theMessage
set theSender to sender of theMessage
set theSender to (address of theSender) as string
set theSource to source of theMessage
set theDateReceived to time received of theMessage
set theDateSent to time sent of theMessage
if theSubject is equal to "" then set theSubject to pNoSubjectString
set theCategories to {}
set theList to (category of theMessage)
repeat with theCategory in theList
set theCategories to theCategories & (name of theCategory)
end repeat
set isFlagged to true
if todo flag of theMessage is (not flagged) then set isFlagged to false
set isUnread to is read of theMessage
tell application id "com.devon-technologies.thinkpro2"
set theRecord to create record with {name:theSubject & ".eml", type:unknown, creation date:theDateSent, modification date:theDateReceived, URL:theSender, source:(theSource as string)}
if theCategories is not {} then
set theTags to tags of theRecord
set theTags to theTags & theCategories
set tags of theRecord to theTags
end if
if isFlagged then set state of theRecord to true
if isUnread then set unread of theRecord to true
end tell
end try
end repeat
on error error_message number error_number
if the error_number is not -128 then display alert "Outlook" message error_message as warning
end try
I was just curious to know if there was ever a resolution to this. I would love to be able to use this script for mass imports from Outlook, but having to choose a location for every single email message can get tedious, especially since they are all going to the same folder.
Can anyone tell me how I would use this to be able to specify for individual emails which folder and what tags to add to an email I want to send to DT from Outlook? I only do one email at a time so opening a new workspace isn’t a problem. I’m just wondering what exactly I have to do – what exactly I need to copy and paste – and where I need to put that and anything else I need to do to be able to run this script. I’m a newbie at using scripts so I need specifics. Thanks in advance!
If you use the provided script in the global script menu in Outlook and you have DEVONthink’s Preferences > Import > Destination set to Select group, you can choose the destination group when importing the email.
If you enable File > Database Properties > Inherit Tags of Groups for the database you’re saving to, you can add a tag to the destination group and any files put in the group would inherit the tag of the parent group.
Thanks, the Import preferences was definitely helpful. Great!
Is there a way to set all notes within a group to inherit the group’s tags? I don’t see that. I don’t want to set the preference within my database for all the groups to inherit a tag, but for all the notes I put into a group it would be really useful.
Lastly, is there a way to be able to change the title of an email that I want to import into DT?