First, a little background. I don’t personally subscribe to all the technical journals I use in my work, but my university library does. If I come across an online article that I can’t access, I’ll clip the abstract page to DevonThink, flag it with a label, and send it to a smart group based on that label. Every so often, I’ll export the smart group to my laptop, trundle off to the library, and download the underlying articles.
(It would be nice to automate the download process, but since every journal is a little different, I suspect that requires more complex scripting than I’m willing to do. Or maybe DevonAgent? But that’s another post.)
(Due to the vagaries of licensing, the article retrieval must be done while physically at the library. Since I’m not a student, I can’t get off-campus access.)
(I don’t want to just copy the entire database to the laptop, as it’s too big to do so efficiently and I’m worried about data corruption.)
So far this works great. The problem comes when I update my main DevonThink database. I would like to automatically identify and delete (or at least un-label) the abstract pages for the articles I retrieved, keeping in mind that these are scattered across numerous groups in several different databases.
The fully automatic approach would have me flag the abstracts with a different label as I retrieve them, then Boolean AND the pre- and post-retrieval abstract groups. Except I can’t figure out how to do that, and even if I could DTP won’t seem to let me delete items from a smart group.