"link" to hard copy

DEVONthink Scenarios
#1

Hi, I wonder if anyone can help.

I am currently evaluating DT but have a question on functionality.

I want to scan every incoming piece of correspondence into DT, but, for various reasons, do not want to destroy the hard copy. I would like to file every hard copy into lever arch files each document having a unique number.

Ideally, that number would be added to the file in DT, so that when I locate the file in DT I can use that number to find the hard copy in my filing cabinet.

I guess I can do that by tags, but I’ll just end up with hundreds of, and ever increasing, unique tabs.

Is there any other way of achieving this?

#2

How about adding the filing number as a suffix to the Name of the scanned document? The numeric string will be searchable in Name searches.

If you see a document, it’s filing code is immediately visible, so that you know where to find the original paper copy.

Likewise, if you have the paper copy with its filing code, you can do a Name search of the open database(s) to find its digital counterpart, using the filing code in the query.

#3

That’s brilliantly simple; why didn’t I think of that?!

Many thanks.

#4