THIS VERSION HAS BEEN DEPRECATED
There is a later version at http://forum.devontechnologies.com/viewtopic.php?f=20&t=21707
This is a revised and enhanced version of the previous annotation template. This template adds auto-completion for tagging and provision for sub-group tagging.
Changes and usage
- The date fields have now been separated and placed near the top so they can been easily tabbed between. This is the creation date field for the annotation. By default it is the same date as the document being annotated. The date format is year, month, day
- The annotation prefix field has been removed. The ability to rename the annotation tag name has also been removed. I have never once needed to reach an annotation this way so it appears redundant.
- The “Annotation Tags” field offers a drop down box and auto-complete suggestion for the first tag. You can still enter further tags separated by semi-colons but it won’t attempt to auto-complete subsequent tags.
- Two specific tag sub-groups are provided for. In this case “Issues” and “People” but their names can be changed in the first lines of the script. Three auto-complete tag fields are provided for each sub group. These fields will only auto-complete on other tags in the sub group. Sub-group tags do not show up under the “Annotation Tags” field auto-complete. (Look under the “Tags” group to see how these are structured.
- There are four checkboxes:
[list][*] Open annotation - This opens the annotation immediately after the dialog for further editing. - Notes in comment - Notes will also be placed in the spotlight comment field.
- Set annotation date - If this is not checked then the creation date of the annotation will be the date the annotation is made. If it is checked the creation date of the annotation date will be that set in the Date boxes.
- Set annotation location- By default all annotations are stored in a folder called “annotations” in the inbox. If you want to bring up the group selector to choose where to store the annotation, this box should be checked.
[/*:m][/list:u]
Just unzip and drop the script bundle into your devonthink scripts directory (The ‘open scripts folder’ menu item).
If you want to produce a spreadsheet of the annotations and source documents then this thread http://forum.devontechnologies.com/viewtopic.php?f=20&t=19534 will be helpful.
There is also a variation on this script which clips whole pages or series of pages as pdfs. Useful for annotating graphical documents. viewtopic.php?f=20&t=19827
Notes on Gatekeeper: If the mac prevents you from running this script bundle, read this http://support.apple.com/kb/HT5290 on how to change your security settings or try Korm’s advice earlier in this thread.
Notes on launch speed: If this script is activated from DT’s script menu I have seen it take up to thirty seconds to launch. I have no idea why. If you are having this problem I recommend placing the script in the user script’s folder and using Fastscripts (http://www.red-sweater.com/fastscripts/) to attach a keystroke to it and launch it instantaneously.
Frederiko
(Note: For me personally this template offers some of the functionality of Lexisnexis Casemap (a windows litigation preparation package) but with the greater flexibility of DT.
[edit v2.1 2014/09/27] Addition of dropdown menu for label and autocomplete tags are now in alphabetical order. Minor change to template to add reference to source document and link to page
[edit 2014/11/3] If the script isnt working for you its because your date/time format is different to that the script was written for. A fix is coming.
Annotation template with specific issue tagging v2.1.scptd.zip (284 KB)