Make smart groups from items not filed in certain folder

Hi there, I’m brand new to Devonthink3 and am looking for suggestions about how to do something: I’d like to be able to create a smart group that shows items not filed in another group.

More info:

  • I have a folder called ‘Chunks’ that contains annotations snippets from PDFs I have read.
  • I also have a folder called ‘Topic Groups’ which contains smart groups for themes I want to keep track of. These smart groups are directed to only look in the ‘Chunks’ folder.
  • I’m looking for a way to create another group that will keep track of all the items in my ‘Chunks’ folder that don’t appear in any of the ‘Topic Groups’ smart groups. Is this possible?

Welcome @apjk

You can’t add Location criteria to a smart group. However, why don’t you just tag items in the Chunks group and use that criterion in the Topic Groups’ smart groups?


Thanks! That’s working great :smile: I’m still learning all the ins and outs, but even at this early stage Devonthink is really improving my workflow. Thanks again for the help!

1 Like

You’re very welcome and we’re glad to hear it!