Hi,
at the moment, I use on my Windows PC ScanManager (software delivered with SnapScan) to organize my document.
Two databases are set: a private one with all family files, invoices, descriptions etc., and a second one for my business, with data about customers, invoices, marketing activites and so on. Both databases are stored on a Qnap 419 and are accessible through Gigabyte - LAN from all computers in our home (five). For each database, a separate Samba Share is created on the Qnap in order to restrict access rights.
All documents are stored in hierarchical file structures, i.e:
Finance
=> Bank
=> => Account 1
=> => Account 2
=> Insurance
=> => Insurance 1
=> => Insurance 2
Big advantage of SnapScan is the simply store in regular files, so I may access the data even without SnapScan installed.
Now, I do think about switch to DevonThink, as it seems to have much more potential and plenty of other helpful tools, but, some questions are still open.
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As far as I understand, DevonThink does not store all documents in regular file structure, doesn’t it? Unfortunately, I use not only Mac in my environment, but Windows and Linux (Debian+Ubuntu) as well. Is there a way to access documents from those computers? I would not like the need to start my Mac only to check a invoice I am currently talking to customer about on my Linux work horse.
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Is it possible to store all data on a network based NAS? My Qnap 419 provide Samba Shares that are currently also access by my Mac. I’d like to stay on the Qnap due to already introduced backup concept here.
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Is there are way to import the structure and content already available? Both databases are now close to 10 GB each, I would not like to import all files manually. Until now, I do not use any tags, my entire database is based on hierarchical file structure only.
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I use the following name schema for each file: YYYY-MM-DD_Company_ShortTitle, i.e. 2014-01-12_Amazon_InvoicePrinter. I’ll like to stick to this schema, as it helps me to find documents based on hierarchical structure. Is it possible to stick to it with DevonThink, too?
Thanks for your help!
Daniel