Pardon the Newbie question, but I want to make sure I understand the two different options for importing existing files: import and index.
Are there any advantages to importing my filess versus indexing them?
Does the sycn function work with imported and indexed files?
As I understand, once I import or index, if I make a change in the document inside DevonThink, that change won’t be reflected when I sync. However, if I make a change to the original, then it will be reflected in DevonThink when I sync. Is this correct?
Imported contents are editable and stored in the database package, indexed contents are just referenced and not editable.
Yes, but it’s a unidirectionial synchronization (filesystem to DEVONthink, not vice versa) and therefore indexing is recommended if you’re going to use the synchronization quite often and don’t edit your contents in DEVONthink (or if the contents are not editable like images, PDF documents or unknown file types).
I have the original set of documents I’ve created in Devonthink by importing. I also have those that have been since created within Devonthink. My problem is I don’t understand where are they specifically, or the easiest way to replicate what I have on the old computer to the new one (I’d like to avoid duplication).
The bottom line is that I no longer understand the relationship between the documents I’ve created within Devonthink, the ones I’ve imported and since edited, those originals from which the current files were imported, and how to get just one copy of all of them into the re-installed Devonthink on the new Mac (or if this is documented anywhere).
 Don’t confuse Imported with Indexed files. If you have used the Index mode to capture information, do not delete the external files.
 Relatively frequent external backups are highly recommended. Who knows? Your hard drive might die, a power outage might result in data loss or disk directory corruption or someone might steal your notebook computer.
If you index a file into DEVONthink, and then move the original file to a different folder, what happens? Does DEVONthink track where the original file has been moved or do you have to change the path of the original in DEVONthink?
Hi, Tony. The best way to answer that is by experiment. Index a file, then move it to a different folder. What happened? What would happen if you moved the file to a different partition or to an external drive?
By the way, if you keep all your externally linked files in your Documents folder along with your database package, then use Migration Assistant to move over to a new computer, your Home directory will be moved over and the Paths should work. But if your files are scattered all around your disk (especially among different partitions), expect link problems in such a move.
To clarify: Pages ships as a demonstration application on every new Mac. And the documentation format is not supported in the sense that no other application from Apple can open the files from Pages. Once TextEdit can open a Pages document, DEVONthink can edit it as well.
Here is my approach to using Doc files - seems to work okay for me. I take the Word file and drop it into the Files directory within the DTP package. From there, I drag it into DTP. The file is in a place when I know I can find it (which is why I’m not big on indexing) and it’s also available in DTP.
Only downer is that I have to go to that Files directory whenever I want to edit with Microsoft Word.