PDF search

DEVONthink Tips
1

I have a number of documents that contain both handwritten portions, and type written materials. I have organized my scans into folders that correspond with various projects. When searching for documents, the name of the project is not always typed, and is sometimes handwritten. As a consequence, I rely upon the groups that I have created to act as a quick way to search for documents that contain the handwritten (or missing) key word, and for which OCR does not provide a text conversion.

I’ve noticed that when performing a search for these types of documents by typing the group as a search criteria (either first in the list of search terms, or not), the relevant documents do not always appear in my search results. This is quite odd, as I believe that groups are added as tags to imported documents, and should be searchable by the program, correct? Please advise if you have any solutions.

2

No, you can search for groups by name, but search does not consider the group in which a document is saved.

When tagging is released in a future update, you will be able to search by tag.

Note that you can enter a note or keyword into the Comment field of a document’s Info panel, and the Comment field is searchable.

3

Is there quick way to add a comment notation based upon the group assignment? In other words, if I’ve placed file “X” into group “Y”, is there a way to add “Y” to the “X”'s comment section?

4

This is not built-in but you can, of course, accomplish something like this using AppleScript.