I’m still trying to get my mail archive into a new database working the way I want it to and I have a couple of questions and a request.
First the questions:
Within Apple Mail I have 19 different e-mail accounts and a number of rules that funnel messages to 46 different folders. Initially I archived all my email using the import email window and went folder by folder doing an archive mailbox. Now as I’m trying to keep this database updated with the new stuff the window for importing shows a different number of messages than the folder in the database even after I do an archive again. For example in Apple mail the folder Reference has 30614messages, the import screen using the DTPO tool shows 96511 messages in that folder and the DTPO database Reference folder only shows 29967 messages in it.
Why is this and how do I verify that ALL messages have been properly saved into the database?
What is the proper way to get the new messages into the database after the initial archive? Should I continue to archive the mail folder with hide imported, deleted and junk selected? Or should I just select all and then use the import button still with the hide imported, deleted and junk selected
Second the request: I would really like to have a way to command select a number of folders and then perform the archive or import of new stuff on all of them. The Import window only allows selection of a single folder at a time and that means it’s very cumbersome to try to update all the folders to gather all the various new filed messages.
In an ideal world once I did the initial collection of messages I should be able to set up all the folders I want to continue to collect messages from and with a single simple selection get all new messaged imported to my DTPO database from those folders. I want to ignore the folders where I put ads and news, action support and waiting for messages because those are “active” folders and their contents are only there temporarily. All I really want to save into the database are the reference folders I have defined.
Even better would be a way to set up an automatic update of the database to happen on some set schedule so I don’t even have to remember to go in and update all the folders but that may be beyond what DTPO can do even if scripted.