it does! thank you so much! one more question, how does punctuation work when it comes to matching text to tags? for example - if my tag is “barbour county, alabama” and the text of a document says “barbour county alabama” will that be a match? what about the opposite scenario - no punctuation in the tag but punctuation in the text?
I guess both won’t match.
thanks pete! is there a way to ignore punctuation when matching? if not no worries, i just thought i’d check. Thanks!
No. But adding an alias without (or with) the punctuation should work.
but if i add an alias with a comma, won’t it recognize that as two separate tags instead of one whole one?
yes, i really wish there was a workaround for this! would be great if quotation marks worked, or a semi-colon separated tags instead of a colon.
i don’t know who to tag but it seems like it would be right to either be able to use punctuation in aliases or have the tag matching function ignore punctuation?
question about the original script in this thread, pete - does it only find the matching phrase, or will it match if both words are in the document regardless? so if i want it to find “red dog” will it only find “red dog” or will it tag red dog if it finds both red and dog? i’m hoping for the former but sometimes it seems to do the latter for some reason. could be my mistake though so wanted to check. thank you!
It only matches for red dog, not for red some other text dog. It’s the same behaviour as DEVONthink’s Smart Rule script “Assign tags”.
excellent
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@pete31 i want to thank you again for this script - it’s saved me HOURS of work. can’t tell you how grateful i am.
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Great to hear that 
@pete31 is there a way to do this exact same thing but find and tag all instances in all open databases?
If you remove in theSearchScope then all databases will be searched:
set theResults to search theQuery
sorry, i see a couple of places where set the search scope is so i need a littel more guidance. my apologies!
No problem. This is not tested but should do it
-- Assign selected tag to matching records based on content and name
property includeNameInSearch : true -- if false only text is searched
tell application id "DNtp"
try
set theTagRecords to selected records
if theTagRecords = {} then error "Please select some tags."
show progress indicator "Tagging... " steps (count theTagRecords) as string with cancel button
repeat with thisRecord in theTagRecords
if (location of thisRecord) starts with "/Tags/" then
set thisRecord_Name to name of thisRecord
step progress indicator thisRecord_Name
set thisRecord_Aliases to aliases of thisRecord
set theNames to {thisRecord_Name} & my tid(thisRecord_Aliases, {", ", "; ", ",", ";"})
set theNames_readyForQuery to "\"" & my tid(theNames, "\" OR \"") & "\""
if includeNameInSearch = true then
set theQuery to "tags!=" & thisRecord_Name & " kind:any {any: name:" & theNames_readyForQuery & " text:" & theNames_readyForQuery & "}"
else
set theQuery to "tags!=" & thisRecord_Name & " kind:any text:" & theNames_readyForQuery
end if
set theResults to search theQuery
repeat with thisResult in theResults
set tags of thisResult to (tags of thisResult) & thisRecord_Name
end repeat
end if
end repeat
hide progress indicator
on error error_message number error_number
hide progress indicator
if the error_number is not -128 then display alert "DEVONthink" message error_message as warning
return
end try
end tell
on tid(theInput, theDelimiter)
set d to AppleScript's text item delimiters
set AppleScript's text item delimiters to theDelimiter
if class of theInput = text then
set theOutput to text items of theInput
else if class of theInput = list then
set theOutput to theInput as text
end if
set AppleScript's text item delimiters to d
return theOutput
end tid
incredible! thank you! my only question - just now i tagged something with a new tag with an alias, e.g. “Jane doe” with the alias jane r. doe. the other databases created a tag (amazing!) but it didn’t include the alias in the other databases. is there a way i can do that easily? thank you so much for all of your incredible help.
This should do it, didn’t test.
-- Assign selected tag to matching records based on content and name
property includeNameInSearch : true -- if false only text is searched
tell application id "DNtp"
try
set theTagRecords to selected records
if theTagRecords = {} then error "Please select some tags."
show progress indicator "Tagging... " steps (count theTagRecords) as string with cancel button
repeat with thisRecord in theTagRecords
set thisRecord_Location to location of thisRecord
if thisRecord_Location starts with "/Tags/" then
set thisRecord_Name to name of thisRecord
step progress indicator thisRecord_Name
set thisRecord_Aliases to aliases of thisRecord
set theNames to {thisRecord_Name} & my tid(thisRecord_Aliases, {", ", "; ", ",", ";"})
set theNames_readyForQuery to "\"" & my tid(theNames, "\" OR \"") & "\""
if includeNameInSearch = true then
set theQuery to "tags!=" & thisRecord_Name & " kind:any {any: name:" & theNames_readyForQuery & " text:" & theNames_readyForQuery & "}"
else
set theQuery to "tags!=" & thisRecord_Name & " kind:any text:" & theNames_readyForQuery
end if
set theResults to search theQuery
if theResults ≠ {} then
set thisRecord_Database to database of thisRecord
if thisRecord_Name contains "/" then
set thisRecord_LocationAndName to (thisRecord_Location & (my escapeSlash(thisRecord_Name)))
else
set thisRecord_LocationAndName to (thisRecord_Location & thisRecord_Name)
end if
repeat with thisResult in theResults
if thisRecord_Database ≠ (database of thisResult) then
set thisTag to create location thisRecord_LocationAndName in database of thisResult
set aliases of thisTag to thisRecord_Aliases
end if
set tags of thisResult to (tags of thisResult) & thisRecord_Name
end repeat
end if
end if
end repeat
hide progress indicator
on error error_message number error_number
hide progress indicator
if the error_number is not -128 then display alert "DEVONthink" message error_message as warning
return
end try
end tell
on tid(theInput, theDelimiter)
set d to AppleScript's text item delimiters
set AppleScript's text item delimiters to theDelimiter
if class of theInput = text then
set theOutput to text items of theInput
else if class of theInput = list then
set theOutput to theInput as text
end if
set AppleScript's text item delimiters to d
return theOutput
end tid
on escapeSlash(theText)
set d to AppleScript's text item delimiters
set AppleScript's text item delimiters to "/"
set theTextItems to every text item of theText
set AppleScript's text item delimiters to "\\/"
set theText_escaped to theTextItems as string
set AppleScript's text item delimiters to d
return theText_escaped
end escapeSlash
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you’re the best thank you thank you
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