Hi @BLUEFROG and all
im circling back to this as i have allocated some time today to try and advance with this 
based on the previous posts i can start creating separate folder action scripts per each import i do (bills, insurance, work, life, fuel etc) so that each import immediately launches a smart rule in real time but i want to confirm first:
@BLUEFROG reading your post again here Smart rule on importing - #4 by BLUEFROG
you seem to suggest its better not use the folder action method but just index my import finder folder into my database?
is that still the way you recommend fin DEVONthink 4?
if thats the case, how do i account for the indexing of external folders? do i need to have a script that reindexes often?
thx alot
Z