I’ve found that my Label categories are too limited (maximum 7), so it’s time for me to make the switch over to Tags.
The scenario I’m envisioning is this: I have different projects that each need me to review multiple documents in multiple databases. So as I see / notice the documents, or import them, I’m trying to keep track of them the way I use Labels.
But no matter how many posts I read here, or help articles I search, I can’t figure out how to just append a Tag to a document or folder. Surely this should be simpler … or am I thinking about them the wrong way?
You can add tags e.g. via the Info inspector/popover or the tags bar to multiple selected items but can change also tags via batch processing (see Tools menu) or smart rules.
Umm… Help > Documentation > Getting Started > Tagging
Okay, that’s really helpful. Weirdly, if you search the Devonthink Help for ‘tags’ or ‘tagging’ you don’t get any results.
So. Are tags only for one database at a time? In other words, can I not use the identical tag in two or more databases? That works for labels, but seemingly not for tags.
I suppose the implicit question here is: for my purposes (grouping documents by project) are tags just labels that are restricted to single databases?
Tags belong to a database and you can have a tag with the same name in multiple databases.
Tags are not labels, but yes they are restricted to a database.