Yeah. I am trying to find away to identify files that have been produced by the scanner or scanning process without having to intervene at the time a document is scanned. I believe the setting you pointed me to guides DevonThink’s processing for all types of files that arrive without having the destination explicitly set.
Is there ANY way to create a smart group that identifies the source of a file that DevonThink is managing. Does DevonThink add any kind of data or tag that would give us away to identify files from Scansnap?
You could experiment with setting in your ScanSnap profile setting up some sort file naming convention that say the first part of the fille name is SC or ScanSnap or something. I don’t have the software to check for you, but under “detailed settings” this might be possible. Then in DEVONthink have a “Smart Rule” or “Smart Group” that uses that prefix to show you results, or modify where the file goes upon import.
ScanSnap allows a custom name or a name with the current data and time. There is no support for setting a suffix or prefix. At least I have not yet found a syntax that works with ScanSnap. I’ll look harder once Devon say they don’t add any kinda of classification. They clearly know it is a scan that needs OCR’ing, so maybe there is something in those files that they know of, that will help me.
Well given ScanSnap not helping, what i would do at this point would be to save the scans in a folder say ~/scans and the use Hazel to watch that folder and for all incoming add a prefix or suffix to the file name then move the renamed file to DEVONthink’s inbox where import rules on OCR and everything else you may want and is possible can be done.
Other ways than the terrific Hazel app, but that probably the handiest.
or as suggested above scansnap to put the files not directly to DEVONthink and process with Hazel or equivalent with prefixes or whatever. that is not difficult and i know will work.
@rmschne’s suggestion of adding a manual prefix is a good one IMHO.
However, if you don’t enable DEVONthink to automatically do OCR, you can see the Creator in the Document > Properties inspector shows the ScanSnap as the creator…