Anyway to zip files inside DT? need advise for a strategy for archiving reimbursement files

DEVONthink
1

Hi all

often i have a bunch of mix files (ie images, xls, pdfs) that are connected to a topic, ie work reimbursement from a work travel. after the reimbursement process is done i want to archive them in devonthink, yet i want them all to stay at the same place to make it easier to find if needed (ie to differentiate between the different trips).

i guess i can create a new folder for every trip but that feels cumbersome. I thought that just zipping all file into 1 zip file with the trip date+ID would work

i can drag the files outside to finder and do it but is there anyway to do the zipping in devonthink (ie select all files and zip?)

also open to other advise for a strategy for archiving these reimbursement files :slight_smile:

thx so much

Z

2

No, you can’t ZIP files inside DEVONthink. But you could create a group, replicate documents into it, then use the Archive Group script available via the Script menu > More Scripts.

3

thx @BLUEFROG!

are you referring to the the archive script in the export folder? thats seems what i want but seems to export externally to devonthink (unless im missing something). Is there a version that does that but instead exports the zip file to devonthink? (ie same location or asks for a specific group?

thx

Z

4

So, you want to create a ZIP from files inside DT and import that immediately into DT? For what purpose? If you give that to other people, they’ll probably end up with a weird folder structure.

5

No, this will not ZIP into the database.

6

thx @chrillek , for the purpose of tidier archiving in devonthink (ie bunch of mix files such as images, xls, pdfs hat are connected to a topic). does that make sense?

right now all files from all work tips are thrown into 1 big archive pile (group). sometimes i need to go back to these files, and then sifting through thousands of files and focusing on that trip becomes quite hard. i thought 1 zip per topic (trip) would make that easier, does that make any sense?

Z

7

One group per topic should be sufficient too and this has the benefit that items in the group can be still found, revealed, previewed, exported etc. And grouping items requires just one shortcut (Cmd-Opt-G).

8

The script ZIPs each selected group independently, so three groups selected yields three ZIP files in the Finder.

9

Not to me. I’d put the related files in their own group and that’s that. No need to ZIP.

Perhaps not the best way to organize things?

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10

thx everyone

i settled on using the group items as a solution, works well enough :slight_smile:

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