Hello,
I have been integrating Bookends into DT3 for years, but now that I’ve switched to DT4, suddenly the integration has created copies of everything in Bookends, so now I have two files for each Bookends entry- one that ends with the word ‘copy.’
So my questions are:
Is this script now out of date, i.e., will I not be able to continuously run Bookends imports and it will only add or change what has been added or changed? I have no scripting abilities myself but this has been an incredibly important feature of my workflow and I’m now worried it’s gone.
Second, is there any way to delete all the new files that have the word ‘copy’ at the end without having to manually delete them?
Linking my Bookends items to other items in my workflow is central to how I use DT, but if there are now going to be new files created every time I do an import, I can’t really use this connection anymore.
I run the Bookends Import every day or so to capture the updates I’ve made in Bookends (as discussed here) and it’s worked fine to update the RTF files for each Bookends entry in DT. It updates any changes to the reference that I’ve made in Bookends, and only adds new items for new references I’ve created in Bookends.
Now, it’s created copies, so for each Bookends reference, I have the original DT item (that is based on the summary.fmt from Bookends), and now the same item with the word “copy” at the end.
I would like to delete all those copies from DT, but more importantly, I’d like to know how I can prevent the duplication to happen again, since I make extensive use of linking to the Bookends reference item in DT, and in search, and if a new copy is created every time I run an import, it’s going to get unusable real fast.
Hope this is clear, and I’m not sure if others are having this issue. Never had it before this upgrade, so I’m hoping it’s something simple in the import script (as discussed in the thread I linked to, I know I can’t update that script).
I’m wondering now if this is actually a problem of my sync and not a Bookends import problem per se, as I’m now seeing a lot of other items that aren’t Bookends items that are duplicates and have ‘copy’ attached at the end of the title of the item. But to respond to @bjornivarsson:
The way the Bookends import works, based on how the Devonthink folks have explained it, is that it is importing the summary.fmt file for each reference. So no, I’m not indexing it, per se. The copies are showing up only in DT.
The numbers are now way off: in Bookends, I have 2382 references; in Devonthink’s Bookends group I now have 3,825 (they were the same in DT3).
I just ran another “Import–>References from Bookends” and it didn’t add new files this time, but made changes to 1,109 of them, which I definitely hadn’t changed in Bookends.
Basically, unclear what’s going on, and would appreciate any advice.
Are you using iCloud to sync your DT databases? In that case, I would make a Smart Group and look for Pending Files. If the copies show up there I would suspect that the problem is sync related.
