I am on the verge of committing to DTPO as my primary data organizer (based on early experimentation, it seems excellent for “reference databases” of information in varying forms).
One of the advertised points is that DevonThink does not “take your data hostage”. From what I can see, if maintains the original file within the database resource if so requested (via import rather than indexing).
My question is:
What guidelines or experiences could you offer regarding when to import vs. index?
Right now I have large sets of files in both states, ranging from professional reference documents to odds-and-ends of household bookkeeping. Some files are also stored or replicated on a shared server as PDFs (searchable when appropriate). So I suspect a hybrid solution may be in order.
In a sense, I am overwhelmed by the choice and complexity this excellent product has to offer. Any advice is appreciated.