I am new to DevonThink and currently playing around with the trial version. Before buying it I would love to hear from someone more experienced, to make sure it’ll be possible to do what I have in mind.
I want to use DevonThink to manage a large library of recordings from my research, including video, audio, and transcription files (several different formats). Currently the data is organized in a folder structure, and I want to maintain the structure as is but use DT to make the data more accessible, and add metadata, tags, and create temporary groups for files I am working on.
This is how the structure looks like.
and potentially some other files
YYYY-MM-DD_hh-mm-ss is a folder which represents a “session”, which on the disk contains all the media files. Not all sessions have all 5 files, some might have only a video some might only have audio; the other files are transcription or settings files, they are not present in all session folders.
So I did manage to index the folder structure in DT. However, I’m now stuck with the question how to represent it as a table, in order to add fields for metadata. I assume I need something like a “sheet” and I managed to add sheets to certain folders, but what I want is to represent the folder structure “as” a sheet in order to add fields for metadata. All metadata should be added on the session folder level, i.e., I don’t need to have the files themselves represented in the table. I would like to add fields like: Location, Date, Participants (here the field should be able to have multiple values), Type, Duration, and a number of others (the audio/video/transcription files should ideally also be represented as fields in the table although that’s not crucial, or maybe there could be a field that has a 1 or 0 whether there is a given file in the folder or not).
Furthermore, is there a way to have DT (via AppleScript probably) “watch” all the folders in the folder structure, and automatically add and list files that are stored in the session folders so that whenever I add a file to a folder it would automatically appear in DT instead of having to add it manually.
Thanks in advance for any suggestions or hints!