I am completely new to DEVONthink and the community and I would like to ask for any helpful suggestion on how to start using DEVONthink. I have done my research and read through a lot of the documentation and tips and tricks from various pages online. However I still struggle to find a place in my workflows for this software. Here is what I am looking for:
- Extensive file management: All of us know this. Tons of files in tons of folders and one’s digital life just turns into making complex folder structures. I imagined DEVONthink as a “super-finder”, that would allow me to use tags, advanced search features and perhaps automatically generated folder structures, while maintaining its database AND my files in the file system in sync. Is there a way to do this? I did not find any. Apparently, I misunderstood the way DEVONthink handles aliases. Since aliases remember the original file wherever it has moved (apart from symlinks), I expected that if I added aliases into the database, I would have the ability to move the file in the filesystem as well as in the database. Other than that I am not really sure how to use DEVONthink as a file manager, since the mess on my hard drive will remain if I sort files in DEVONthink?
I have already given up managing files in various parts of my digital life, like photos. There I do not need separate file management, since that is handled by iPhoto. I do not need media management since that is handled by iTunes. Given the fact DEVONthink behaves, I can only imagine using it as an updated list of all my photos, MP3s or movies. Any other suggestions here?
Document stream management, multiple service sync and mobile access: Another part of my digital life where I have given up on file system entirely. Since I work with tons of articles, my collection is handled by Evernote which allows for instant preview of PDF content (and also indexing). Since I am already an Evernote Premium user, this part of my digital life is covered very well. Any suggestion how to use Evernote with DEVONthink together? Is there a possible advantage over Evernote? I noticed the scripts for moving data between Evernote and DEVONthink, but I am not sure why would I even want to merge my data? Perhaps just keep all files inside the DEVONthink database and export the structure into the file system and Evernote from time to time?
Software and development management: As a developer, I maintain a lot of different software versions and it would come in handy to have more extensive information about it. What I would for example like is to make a log of all my installed software as it gets updated over time as well as maintain a separate hard drive folder with latest installers that I could get a quick link to. Also, any possibility of using DEVONthink with SVN or git, perhaps to keep logs and diffs?
In summary, I imagined that DEVONthink would take my hard drive and somehow magically turn it into a nice and tidy place. Yes, sound like a fairy tale, but nevertheless a worthy effort. I outlined just some cases on how I imagined I would use DEVONthink but it always seems to be doing something different from what I expected. Perhaps I am going about this all wrong. Any helpful suggestions appreciated. Many thanks.