I’ll take that bait.
I’m fairly new to GTD, though I saw a few videos of Allen and liked what I saw enough to post about it on this forum in Janaury (see the topic: “DEVONthink as a collection tool” here in Usage Scenarios).
Having now read the entire GTD, I’m working on implementing some or most of the ideas. Paper management isn’t a big issue for me, but organizing and responding to incoming email, projects, reference, action items defines my work life.
Right now, I’m using Mail.app, CP Notebook, Finder, and DT PE/Pro to manage the tsunami. I use Notebook to list and check-off “the next action,” whether originated out of a project list, phone/voice mail, or email that I can’t immediately respond to.
I use DT and Finder as repositories for meeting notes, project files, reference, and "someday/maybe" ideas. (E.g. in DT I have a group called "Buy Me." But then again, I also have an Amazon wish list that I use for the same purpose. )
There probably are advantages to consolidating down still more to only two applications – say, Mail.app and DT. But I use the outliner metaphor for all of my meeting notes and many of “my next action” items, and DT doesn’t seem a comfortable environment to handle many topics/line items of various length, hierarchy, and state (i.e. some check-box items, some not). I’d love to hear from folks who are using DT’s “outline” function to handle their next actions.
As for Finder, I still haven’t settled the war in my brain about the best way to have DT and Finder interact. I’m one of those folks that has an broad and deep folder hierarchy in Finder, and for the moment it’s still working for me. I can easily envision the day when, due to sheer volume and my fading memory, it won’t. I’m curious - how do others handle this? In my dreams I’d like to take all the incoming that’s non-trash, feed it DT (which would automatically group the item), then throw the original in an unsorted pile of files in Finder’s “Documents” folder. We have a lot of PDF and Keynote and other apps that aren’t easily/directly ingested by DT, making this arrangement problematic.
Then there’s my email archive… :
ps: some evangelist ought to inform Merlin about DT. He loves Quicksilver (as do I); I’ll bet he’d love DT…