well, I’m using DT as a ‘sccs’ system - and I created rtf’s for each file ‘captured’ by DT. Data has to be entered manually - but if the app’ You’re developing with doesn’t suppport anything else, it’s the best solution… (i.e. Filemaker…)
Launching files is very easy, maybe there’s an automator action to complete the ‘outbinding’ process - but I didn’t investigate in automator (got the feeling that it’s not enough…)
What I’m asking for in this post is ‘for a bigger solution’. My customer want’s to track/freeze his whole accounting by scanning/ocr paper-data, copying this so gathered data on a separate disk…
… and then, maybe using DT
would be happy if someone from the staff could give some ideas/hints here
Yeah, I’m sure they enjoy a rude consultant. I’m a consultant too (scientific) and I’d never respond to a post the way you just did to mine. I even tried to mention a program to you that I thought might help. Don’t take out your frustration on the users here, everyone tries to help to the extent they can. Why don’t you email for support rather than posting here if you want an answer from the developers?
I’m not saying to consider Acrobat in lieu of DT. I use them very successfully together. I occasionally get a scanned document from a client, for example something from a legal book or a report that they don’t have in digital form. So they just scan it and send it to me. So I OCR it in Adobe Acrobat Professional, toss the result into DT and it works great! I’ve been amazed at how well the OCR works. The result looks exactly like the scan but the words are now recognized and searching and classifying work. It doesn’t create a new text document, e.g., an RTF, but retains the orginal look of the thing in DT as a PDF+text. I merely thought this might be helpful for at least some portion of your workflow, especially if you do decide to use DT.
The customer’s consultant requests a canon ‘scan-solution’, maybe it’s called ‘ades’ (not sure) - only for Windows available. As far as I know, this thing can create OCR’ed documents somewhere on a volume, that can be mounted from a OSX machine
A group of employes should have access to this data afterwards - and since they are all on Mac OSX…
I believe that the DT (professional) files can be stored on a external volume/server volume as well…
What’s about performance? Can’t say much about size of the data, maybe several thousands doc’s a year (don’t believe that they got several tenthousands…). They need to find doc’s by ‘freesearch’ (not predefined indices)
I did some tests with pdf’s that I draged into DT - and it’s so simple&fast that I would prefer DT (from this point of my investigations). Sure, the proces of importing the OCR’ed data has to be automatized, but… step by step
The reason that the customer has to scan the docs instead of creating directly paperless docs is, that they often add handwritings on the print’s (or stamps i.e. ‘processed by…’ and so on
I’m not a consultant for this customer - I just came into the game because I’m on OSX as well (I’m the ‘FileMaker’-guy there) - and the customer wanted to use ‘Spotlight’ first (could also be a solution, there is a plugin for safari AFIK)
I have always found the folks at Devon to be exceptionally quick and responsive. The forum pages are here for users who want to explore the software, discuss usage scenarios, and now and then cure minor problems. ChemBob is one of the exceptionally helpful caretakers, so I’m sorry to see him get sore, however justifiable. Your work is much appreciated, CB!
Thank you! I’ve learned so much from others here that if I can help at all I try to do so. Frankly, if it hadn’t been for all the experienced users in these forums (Bill springs to mind) that helped me I might have gotten frustrated and given up on DT long ago rather than now using it as possibly the most powerful tool in my collection.
actually I’m too busy these days to spend as much time in the forum as in the past :-/ However, a plugin to scan, OCR and store documents right into the database is upcoming. In addition, databases stored on read-only volumes (e.g. folders with read-only privileges) can be already accessed (“read”) by multiple users.