Okay, so turning on “Backup data to iCloud” in DTTG will generate a separate backup of all DT databases outside the regular iCloud Backup that my phone creates and where DT uses as little as 4.3 MB? In other words, the DTTG Backup is not shown in purple (= Backup) in iCloud Settings but in Orange (= Docs)?
But even so: if the databases add up to 22 GB. How can the backup be 35 GB?
Does the “DEVONthink to Go 3” data also include the DEVONthink 3 sync data from my Mac mini?
I assumed that what was shown as “DEVONthink to Go 3” is in fact Devonthink (and that the misleading naming was a glitch. But if the naming is correct, where is the DT3 sync data?
It looks like the naming is still misleading in that it says “DEVONthink to Go 3” when it includes both Backups from DTTG 3 and sync data from DT3.
But if that is so, the figures still don’t add up, because if the databases use 22+ GBs via the Desktop sync and then DTTG3 adds those databases once more via Backup, then 35 GB are not enough to account for all of that.
So, I’m still confused, but I have turned off iCloud backup in DTTG now. Will that remove the backups from iCloud? Probably not, since that wouldn’t be a good backup system,
I see I’m not the only one who is confused…
This seems to confirm my suspicion above about the label “Devonthink To Go 3” being misleading. So, if “Devonthink To Go 3” includes my DT3 sync data, how can I delete the DTTG3 backup data, given that I cannot just delete all "Devonthink To Go 3” as per @BLUEFROG’s answer below?
I will need @BLUEFROG to confirm my understanding here as it relates to DT.
“Backups”, the purple section in the iCloud account storage settings, refers to Apple’s “official” backups of your mobile devices (iPhone/iPad). It doesn’t refer to any non-Apple backups and specifically means “backups of your device”. It’s so that if you lose or break your device you can restore it.
“Docs”, the orange section in the iCloud storage settings, is where all third party data is stored. If you are using your iCloud account to back up data being held by other apps, as far as I’m aware that all goes in this section as well as other third party data for the apps you use.
(“Others”, the grey category, is just smaller categories that don’t fit on screen. It’s not relevant to our discussion but I’m mentioning it in case you’ve seen that too.)
The option you can see for DevonThink inside Apple’s device backups (purple category) is literally just the app data that is on your device, so that Apple can restore the app correctly in the event of an emergency. It is not a full backup of your databases, because it is not the job of Apple backup to provide that.
The option you see for DevonThink in the Docs category (orange category) should be your backup. You’ve selected “Backup data to iCloud” in DTTG, which is basically an instruction to write a copy of all of your database data to iCloud. I would assume it’s larger than your actual databases because it includes indexing info, smart group data, etc. But @BLUEFROG will need to confirm that.
Yes, this is what I have come to understand. Thanks for summarizing/clarifying it.
We’ll see whether @BLUEFROG confirms, but if he does, the key questions is: Is there any way of deleting those backups (the ones DTTG writes into iCloud) without also deleting the sync data used by DT3 to sync between Macs. (And just to be extra clear: no iOS device is syncing via iCloud, only Macs.
I am not sure where the Inbox database resides, but it contains no more than a few megabytes, so that doesn’t account for those 11 additional GBs. My trash is also empty, so I have no idea why DT is using so much space on iCloud.
I’d really appreciate if @BLUEFROG could clarify what’s going on here.
OK, thanks for that pointer. It turns out that the Work database is 23 GB according to DB properties, which explains the iCloud usage, but I still don’t understand what is actually using so much space. I don’t even see why it would use the 13.68 GB shown in Finder because that database is mostly indexing my collection of pdf documents, which are not even stored in the database itself (I think so anyway).
But if we assume for now that I accidentally imported those pdfs into the database rather than just indexing them, what would then produce an overhead of 10 GB?
I did add files to some of the indexed folders last week, but I would expect that Devonthink picked those up a long time ago (it has been running for an hour before I started “Optimize Database”, so there was plenty of time to pick up changes…
Screenshots of the other synchronized databases would be appreciated too but as the first one already contains 23.3 GB of files and there are additional synchronized databases and additional data that has to be synchronized (thumbnails, indexes, metadata etc.), it’s unlikely that there’s a huge difference at all.
In the end neither the size nor the item count of databases and sync stores are actually comparable, sync stores have a completely different structure optimized for synchronizing.