Hello DT devs, hello community,
While DT users have the choice between importing files into DT’s database or just indexing folders in the file systems, people who chose the latter option face some inconsistencies.
A real-world case that I am dealing with (and i presume it’s a quite common case) is maintaining my scientifc paper collection. I use DT’s fantastic classification system for classifying incoming papers into a topic-based folder structure. At the same time I want to access my library from other devices (most of which do not have DT installed), and I need to keep the original folder structure intact, so I just index the root folder of my paper collection, which, in turn, resides in my DropBox folder.
DT’s AI obviously works with indexed folders. The problem is that when DTs moves a file, it only moves the file internally to the destination (DT) group. The moving operation is not reflected in the file system, and there is no easy way to synchronize DT’s groups with the indexed folder structure manually. “Move to external folder” doesn’t work for me. So I ended up writing an AppleScript that does the job, which I must not forget to run after each classification session.
While this is a working solution, it is a little bit fiddly. After skimming through this forum, I have got the impression that many people have the same or a similar use case where they need to maintain a (small) collection of documents in a single folder, share this folder with other devices and still have the benefits that DT brings (see also/classification, project notes, easy tagging, …).
What I would wish to see in an upcoming major release would be the option to have “file system only” type databases that basically consist of a real folder in the file system and keep DT’s view on the folder in sync with the actual file structure. Moving files into a group of such a database would be the same as moving the file to the corresponding folder in the file system.
This is just an idea, I don’t know whether this is feasible nor if other people see this the way I see it. What do you think?