I’m finding it challenging to find and recall much of the writing and reading that I do. I recently purchased DEVONthink with the hopes that it would help me stay organised. So far I have had little luck.
I’m a freelance knowledge worker with a background in media studies. I find it impossible to distinguish between the “work” I do for one gig or the other, or separate that from my own personal interests.
I’m constantly downloading PDF files and bookmarking websites, and constantly writing notes to myself.
Before using DEVONthink, I would often create aliases/symbolic links with macOS Finder in order to store my academic reading in multiple locations simultaneously. DEVONthink seems like a better solution with its Replicant function.
I have an idea for an organsitional system, but I’m not sure how to implement it. I want to be able to easily keep track of the work I do every day. I’ve thought about a couple possible solutions, which I’ll describe below.
- Tag everything I do with today’s date. Every time I open a file or create a new file, it would get a new tag added. It could take many possible syntax, but I would have to commit to one and stick to it. ie.
- Cons: cluttered tags
- Pros: ability to easily identify all the days that I’ve interacted with a particular item.
- Create a new group every day. Replicate all the items that I interact with on that day into the group.
- Con: I don’t know how to implement this in practice, except by hand, which ends up being incomplete.
- Pro: easily see the progression of my ideas from day to day in sequence.
- Every day, write a note where I list all the items I engage with and include item links.
- Con: time consuming and difficult to enforce completely. I end up with many incomplete and partial daily entries. Maybe automation could help?
- Pro: adds a narrative to the data and connects items through storytelling
I don’t know what to do. Can anyone help me work through this problem? I think automation via smart rules or smart groups or scripting will play a part in whatever solution I pursue because I don’t have enough personal discipline (or spare time) to enforce this sort of system on my own. I probably will land on some solution that takes inspiration from a combination of the three methods I outlined above, or maybe something entirely different.