I have recently made a commitment to myself to get organized, and I have moved a lot of notes and data from other applications and locations into DTP (where I maintain just one large database for the time being). I’ve got everything working fine, from a “being organized” perspective except for one, niggling mental block. I can’t quite decide how to organize source material. I remember Steve Berlin Johnson’s blog post from a while ago, where he broke everything down into something like 500 word chunks. I don’t mind setting up separate entries/files for each quotation from a text, but then I have a file hierarchy that looks like this:
Benford 1995 <-- I’m a folklorist, we use the “author date” format.
…385 <-- Here’s a page number
…395 memory <-- Sometimes I’ll “tag” a citation’s title as a memory prompt.*
- But otherwise I’m supposed to rely on DTP’s search, right?
Here’s where I run into a bit of a problem: one of the real great, and I do mean, great dimensions of DTP, and the reason why I really want to use it in this application, is the REPLICATION function. Here be the problem: if I replicate an entry and then drag it into the project where I want to have a copy of that entry, all I have is the page number. If I append the “author date” information as a prefix, that also gets appended in the original, which is clumsy.
I don’t suppose I would mind:
I would especially not mind, I think, if there was a kind of function that would allow me to prefix or suffix the parent folder’s name to all its entries, rather like the AppleScript that allows you to do this in the finder.
(And am I going to lose the ability to use colons in my entry titles once DTP 2 goes to a different database format?)
I’m not sure if I haven’t made this question a thorough jumble. My apologies. It’s late enough on a Saturday night and this was just bugging me enough to want to hop into the forums to see what kind of answer I might get.
There are days, Bill deV, when I feel like asking about driving across the basin just to see how you have your database set up.
EDIT: Please excuse the periods that I had to use to create my pseudo-file hierarchy. This particular BB software doesn’t like periods used as spacing.