How to best organize hierarchy of notes from a book?

DEVONthink Tips
1

Hi

I am starting to split the notes I take from books, such that I will have a number of separate RTF files for each chapter, section, etc. This is so that I can tag notes and find them easily.

For my first attempt at this, I imported book notes from one long RTF file into OmniOutliner Pro, where I indented the various sections so that it produced an OPML file which could then be imported into DEVONthink Pro, as a folder structure something like this:

I would like to be able to view notes from various levels by clicking on the groups. The problem is that say I select the Chapter 1 group I can’t find a way of DTP showing all the notes from Chapter 1, it will only show the subgroups in Chapter 1, and I can then only see notes for each subgroup in turn by clicking in the subgroups.

Is there a way of being able to view all notes in a higher group in the hierarchy (essentially bypassing the subgroup distinction)?

I hope this makes sense,

Thanks for reading

Nick

2

Press the command key while you select the groups (folders) of which you want to see the content from.

3

Thanks, this is helpful, but still means that I need to have the full hierarchy of groups open and click on all the lowest level groups to get all the notes to show up. I was hoping there was a way that I could just click on the ‘chapter 1’ group, for example, and the notes of all the subgroups of chapter 1 would show.

If it isn’t possible to do this with a hierarchy of groups, is there another way?

4

You could double click on a level 1 group to get in to it and then select all subgroups while pressing the shift key or by pressing command + a (for selecting all, focus has to be in the groups panel).

As far as I know this is the closest solution to your question.

5

OK, so it looks like, double clicking on the main group so that I can isolate this group, then choosing expand all from the View Menu, then Cmd-A to select all expanded groups is a way to bring up all notes from all subgroups, and if I want another set of groups I have to use Shift-click or Cmd-click to select the groups I want to see notes for.

This will do for now. Pity there isn’t an option to have all files from subgroups show when you click on higher groups. I feel a move to the requests and suggestions forum is on the cards…

Thanks for your help

Nick