I have accumulated thousands of data entries into my DT database. I enjoy using this app, but I am starting to have trouble finding what I need using the “Search” tool.
I do not know how to utilize DT’s Tags feature, but believe it will help me refine my searches if I start tagging my data entries.
I have clicked around DT to try to understand how to use tags, but as usual with DT, it’s not that easy to figure out how to do things.
So, can anyone point me to a resource to explain DT’s tags, or explain quickly how I can use tags to enhance my future data search’s? Thanks.
Thanks, Chewbacca. Great video. And I discovered other videos on YouTube about DT.
You’re welcome RichPate.
I recommend installing the script that enables you to put tags on multiple documents:
blog.devontechnologies.com/2012/ … ficiently/
The great thing about tags in DT is also, that they can be hierarchical (just like a folder structure). Lately I started using them to organize my research database and find it helpful.
For people who like a folder structure, the Duplicate and Replicate functionality in DT is great.
However, I prefer using tags. That enables me to have just one original document in a centralised library folder and create project based secondary structures, tagging the documents by project. (Many times a tag is just a temporary thing.)
On the other side, a disadvantage of this method would be that you don’t use the full potencial of the auto-classify functionality. This function works better with a deep folder structure.
It really depends on what you want to accomplish. You should reflect a little about what would be the best set-up for your particular situation and then go for it.
But remember, it is NOT wise to use redundant nested Tags. If you find a Tag would be used in more than one hierarchy, you should not have two copies. You should place it at the root of the Tags.
Sure. As a general rule you should never use the same Tag(name) in more than one hierarchy. But you could choose a nomenclature that avoids using a tag in more than one hierarchy automatically, because it would be against the logic of the system.
But yeah: “nested folders” or “hierarchical tags”, each of these systems has its pros and cons (even a combination of both systems).
Good to hear from you Jim. Hope you’re doing well.
Busy, busy behind the curtains. Cheers!