Ok, us start with my private DB. I have a Mac-Book, a Notepad and a Smartphone. My plan is to do the main work at home with the Mac-Book. So there I need a DevonThink Licence and two To-Go-Licences for the Notepad and the Smartphone? Or can I use DevonThink on the Mac-Book and the Notepad (then one license) and To-Go on the smartphone?
Next is my wife. For the Mac she needs a second DevonThink-Licence too, or is a to-Go-Licence ok? If she needs the Devon-Think Licence: How can we Synchronize the Databases? My wife only works in the read only mode.
Then my Database splits in the parts “private” and “Book”. In the Project “Book”, other Persons are involved. At least everyone of them need a DevonThink-Licence. Assume thet Someone run the scans and does the ocr’s to. Do everyone need the Pro-Version or only thoose persons who need the function.
DEVONthink To Go (DTTG) runs on iPads and iPhones. DEVONthink (DT) runs on macOS. The licensing for DT is explained on the companies web site. One DTTG license is valid for five (I think) devices tethered to the same Apple ID.
There are about a gazillion threads on synching here, nothing can be said on that that hasn’t been said and repeated already. Best to use the search function in the forum and ask specific questions if anything remains unclear.
Next is my wife. For the Mac she needs a second DevonThink-Licence too, or is a to-Go-Licence ok? If she needs the Devon-Think Licence:
You would activate one of the two DEVONthink seats on her Mac.
How can we Synchronize the Databases?
For most cases like this, we would recommend using a Bonjour sync on your local network. Check out this forum post about using a Bonjour sync: Bonjour Simplified
My wife only works in the read only mode.
There is no read-only mode in DEVONthink databases. Either of you could make changes to a synced database.
Then my Database splits in the parts “private” and “Book”.
Do you actually mean the database is split into parts?
If so, there is no keeping someone from accessing the private parts of it. Ideally, you’d have separate private and Book databases.
In the Project “Book”, other Persons are involved. At least everyone of them need a DevonThink-Licence. Assume thet Someone run the scans and does the ocr’s to. Do everyone need the Pro-Version or only thoose persons who need the function.
Other than scanning and OCR, what are these “other Persons” actually doing?
First: Thank you for any help. This clearifies the most. Now I can plan the next steps.
One question has been left:
For example: I have a scanner and scan the document. Then this document will be synchronized to the mac of my wife. In this case she has the ocr-data (a searchable document) too, isn’t it?
(You do not need the FileReader-runtime to work with the document?
Then this document will be synchronized to the mac of my wife. In this case she has the ocr-data (a searchable document) too, isn’t it?
You do not need the FileReader-runtime to work with the document?
The Pro and Server editions of DEVONthink have OCR built-in. However, as noted, just scanning doesn’t make a document searchable.
If you are scanning with a third-party application it may have OCR capabilities. In that case, it you would be putting a searchable PDF into the database and need no further OCR processing.
If not, you’d need to do OCR on the document, either via an OCR application or via Data > OCR > To Searchable PDF in DEVONthink.