I recently bought DevonThink Pro (not Office - I don’t have a scanner) and DevonAgent Pro.
I’m absolutely in love with the potential of it all. However, I did have a few questions about usage of DevonThink.
I read that it’s advisable to create different databases, and I understand why of course. But I’m wondering: how many is too many?
Currently, my breakdown is:
Design (for design blog articles)
Important Documents (bills etc…)
I’m wondering: is that too many to handle? When I search for something, does it search all the databases at once from the search window? Or Quicksearch bar at the top?
Also, I’m not exactly sure how to add tags other than at the bottom of the preview window of the document. Is this the only way to add tags after I import something?
I’m also wondering how people use Agent in conjunction with DT? I really love Agent so much that I think I’m gonna dispense with researching a lot of stuff on Chrome and use Agent instead for looking things up - I just have to get the hang of it. Any suggestions on use? I research a lot of IT stuff/design stuff/CSS/etc… but random things as well.
I have to say, the power is a bit overwhelming because it’s like a re-invention of the entire Finder in a few windows. It’s basically Spotlight done right is the way I see it so far.
Also: I take it that an item should be in a database before I hit “Autoclassify”? IE: If it’s in the inbox, waiting to be dropped into a database, hitting “Autoclassify” won’t send it to the appropriate database or something, right?
Anyway, just a few random thoughts. Thanks for any tips/tricks/info. I’ve been watching some tutorials and I’m literally going through more than ten years of stuff to organize my life around DevonThink (not sure if that’s entirely a good thing but I think it might be the best thing ever so far…or maybe I’m crazy).