Hi. Thanks for the suggestion. The indexed folder itself is a group (not a tag), but I put replicants into groups that are also tags, which I cannot change without greatly changing my workflow.
Perhaps a summary would help.
(1) I keep research topics in groups that are also tags. I do this because I frequently use sorter to take notes, and I put the notes in the right group by adding tags with autocomplete (very fast). I do this so frequently that it would seriously undermine my workflow if I had to instead look through the hierarchy and select the right groups (frequently more than one) every time (as opposed to tagging with autocomplete).
(2) I use Endnote to automatically name and file journal articles and log the metadata. Endnote uses its own file system on mavericks, so I access these files in DT by indexing that mavericks folder.
(3) I use these journal papers from the indexed Endnote folder in my workflow by moving replicants from the indexed file into relevant research groups. So they get tagged with the group name (group names need to be tags so I can quickly sort sorter notes, per (1)).
(4) I change group/tag names frequently because I use them to keep track of ongoing projects. For example, I might be using a journal article to write a proposal, which is then tagged with “proposalName pslDUE Apr30 2014”. This group/tag now shows up in a smart group of all groups/tags containing “pslDUE” in their name so I can quickly see all upcoming deadlines. Then, once submitted, I change the name of the group/tag to “proposalName pslSUB Apr30 2014” - again showing up in a smart group of all proposals I am waiting to hear about.
(5) Because I changed the name of the group/tag, when I re-index the group of all Endnote journal articles, a ghost tag called “proposalName pslDUE Apr30 2014” suddenly reappears because it was attached to the indexed file in mavericks.
This is the behavior I can’t seem to avoid. It makes the system unusable in its current form without dealing with many ghost tags every time I re-index the Endnote papers folder. If I can prevent mavericks tags from popping up on Indexed files in DT, or somehow sync the tags between DT and mavericks, I could do it, but that doesn’t seem possible (though I am still waiting for confirmation of a hard “no” on that). I would even be willing to fully cut the cord between mavericks tags and DT tags, so that DT tags don’t go into mavericks and vice versa - but that doesn’t seem to be an option either (is it??). I can see this might be challenging the way that re-indexing works (I think), but would love to hear from those who know more.
Maybe an applescript can check the tags on indexed files when they are re-indexed and somehow not allow “new” tags to be created in DT as a result of indexing - is this possible? Would it be horribly slow? Maybe I could just add it into whatever script is currently creating a new tag during the re-indexing?
Thanks for all the help.