Deleting Indexed items

Now that I understand the reason for the message I think the words are totally clear.

I initially was puzzled because I was so sure ALL my files were indexed, so there couldn’t be any imported ones. So I didn’t believe the message could mean what it says.

See my message above for why I might have had an imported file or two in trash.

Do a toolbar search item:!indexed or create a Smart Group.

Are you edting and doing a File > Save As ?

Do a toolbar search item:!indexed or create a Smart Group.

Thanks. Will do when I get home later.

Are you edting and doing a File > Save As ?

Not knowingly! Will observe more carefully next time I make changes and also monitor for introduction of unintended imported files.

I did a search for item is not indexed. As expected there a no imported items. (only the few still in the inbox).

It may still be the case that the unexplained copies were imported and what caused the message mentioned in my OP. I will keep watch for this copy issue to try and pin it down. Also if I get the OP message again I will cancel and search again for any “not indexed”.

OK now I am puzzled.

-Started with no items in trash.
-Found two unexpected copies of the same file in a DB
-Checked the master files of the copies were in Dropbox…which they were, so indexed not imported.
-Searched for “items not indexed” in the database…there were none (screenshot)
-Clicked empty trash in DT3 and got the “imported only or all” message in my OP. Did not delete them…chose cancel option.
-Searched Trash for “not indexed” again… there were none (screenshot).
-There was nothing in Trash for any of my other DBs. The only items in trash are these two indexed files.

Why am I getting the dialogue which is supposed to happen when there indexed and imported files in Trash.

I am not seeing a search like this working. @cgrunenberg would have to weigh in on whether that’s expected or not.

I suggest you using the Tools > Filter > Info filter, select the top-level Trash, then set the File Location dropdown to Imported. What do you see?

Zero imported:

That appears to be the database, not the Trash.

Sorry, my mistake. here it is for Trash: zero imported.

Another way of presenting this problem in a single screenshot is this:

-only two items in the Trash
-both indexed
-dialogue for mixed Imported and Indexed appears when “empty trash clicked”

I just cannot help myself from sharing thoughts on this.

With all due respect and fondness for the folks at DevonThink, the extraordinary applications, and wealth of support provided – Why can’t the pop-up information just be simple, clear, and unambiguous?

It seems to me that there are 2 kinds of items (files in the DB and files indexed that are not in the DB) and 3 potential actions ( i. delete a file from the DB, ii. delete an indexed item from the DB, and iii. delete the indexed item from the DB and its file from the disk).

Given that 1) computers are really good at keeping track of these things (much more so than people), 2) pop-up dialogues catch our focus (and already have words in them) and 3) it doesn’t really cost anything to have more clarity in the dialogue messages – why can’t the messages presented within the dialogue about the trash choices actually explain it clearly??? Look at the number of discussions (and frustration expressed about lost files, er ah - accidentally deleted files) around not clearly understanding the messages of this dialogue box. Is the simplicity of language choice for the dialogue box really not a viable solution? Is the crux of this issue based on the meaning of words and daily use of words when translated into different languages?

Yes, this is in the manual - but should one need to refer to a manual to understand how to delete stuff from either the DB or the disk? I really want to use a combination of imported and indexed files. I read the manual a number of times but I have run into so many instances of not knowing what the deletion choices do without needing to look it up, that I have given up using indexed files. :frowning:

So now - I will never mention this again :slight_smile:

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It is: See this answer in a thread I posted in December: trash is excluded from search, even when using Scope:Trash. Feel free to add your +1 to my original request :see_no_evil:

The trash is always excluded from searching.

Thanks Zeppo. While I agree the wording is debatable (as I said in my OP), that is no longer the crux of this thread for me. The crux is why I am being presented with that dialogue at all, when I only have one type of file, indexed, in my Trash.

Trash is excluded from search; there is no way to circumvent this behaviour. As such, if you want to determine whether there are any imported records in your trash, you will have to do so manually.

What about Jims suggestion Tools > Filter > Info as shown in my screenshots above. Seems to work

Jup, sorry, missed that when skimming through the thread.

That’s what I thought I remembered but since Trash was shown as the selection in the scope bar, I wasn’t sure if the behavior has changed.