Since we now have Custom metadata, the need for Labels became a kind of a ghost…
Nevertheless, I can throw in a lifehack of how I still use labels:
You can name, say a Red color label like “Important” (or “Favourites”/ “Currents”) and mark all your important and most frequently used Documents and Groups with this label. Then make a Smart group “Important” (ot whatever) which collects all red-labelled items for you. That’s it. Why it may be interesting:
The most important: you may work with all your selected Groups in parallel. The current drawback of DT3 is that it doesn’t remember the Group’s collapsed/expanded state for each Group, i.e. if you select one group (e.g. in Favourites section of a sidebar) and expand it in needed structure (in according Groups view), DT3 will remember it until you do the same with the other group. If, after it, you choose the previous group, the collapsed/expanded state will be completely lost. It may be very frustrating if you want to simply drag an item from one place to another (like in two panelled file managers)… The only way - is to create this collapsed/expanded state of two or more selected groups in the sidebar, but: (1) you don’t have a horizontal scroll here, so if there are more than 4-5 group levels it becomes unreadable and resizing the sidebar will eat the space from group and document views accordingly; (2) required groups may be in distant locations from each other.
- You unpopulate and declutter the sidebar, leaving Favourites section only for groups you want to see in saving dialogs
- You can flawlessly award and dismiss the items with this “Important” status, move to another Label, like “On Hold” or smth
I use flags for marking the results of automated actions if it needs a manual check. Like I have a script to OCR PDFs without text using a FineReader application. It flags the result, so I could check the quality and revert to original if needed. Or script which checks the link between DT and Bookends in publications. It regularly updates the Item if you change info in DT or Bookends, based on the double-entry (id of DT item in BE and id of BE item in DT). It can repair this connection if double-entry was broken (e.g. from DT side when you OCRed a PDF - item ID changes), but it flags this item for you to make sure manually if repair was correct.
Since I’m a heavy group user, I use tags only as group tags for selected groups. It helps to quickly and manually classify (replicate) material to needed groups.
I’m currently thinking on using ordinary tags, automating it with content analysing features of DT, but still in a doubt… I think I don’t need tags if I’ll have to manually set them, so I’d accept using ordinary tags if it is done automatically, but still not sure that it’ll be more useful than just manually checking “See Also” or “Concordance”…