Hi all!
I would like to optimize my personal scenario for my private document management and so I hope to find advice and help here to implement this optimization.
At the moment I am digitizing any piece of paper that enters my house. Bills, insurance policies, account statements, official letters, etc. Every such piece of paper gets a unique number, that I call doc-id. I use a special numbering stamp for this. After the number is stamped on the first page of the document, the document is scanned, ocr’ed and imported into DTPO. Here I manually rename the document to the stamped dok-id and move it to the correct place in my document structure. The original paper is put into a folder, sorted by the dok-id and can be retrieved there if really needed.
What happens and makes a lot of work is that the stamp is forgotten or not ocr’ed correctly (ctrl-cmd-i fails, yes I’m using a Mac) and thus changing the document name to the doc-id manually is necessary.
To eliminate these shortcomings I have the following ideas: Optimum would be a workflow in which the document is scanned naked, ocr’ed, given a (6- or 8-digit) dok-id by DTPO as the name of the digital document, the dok-id is printed on a label via a small label-printer, I put the label on the paper document and then into in the physical folder. The digital document is then sorted into its place manually in DTPO.
Any ideas to implement/script this or what hardware for printing is recommended?
Thanks for your input in advance!
-Tom