Setting up iCloud sync

DEVONthink Tips
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Here are the simple steps to using the iCloud sync location for DEVONthink and DEVONthink To Go.

Note: Unless you’re iOS only, don’t enable the iCloud sync location until the Mac is synced. If you are iOS only, set up and sync one mobile device, then enable and sync the second.
The following steps should be followed in order for best results.

On the Mac…

  1. In DEVONthink’s Preferences > Sync enable the iCloud sync location.
  2. Enter an optional encryption key, if desired.
    You will use this same key on other devices running DEVONthink or DEVONthink To Go, syncing with this sync location.
    Note: If this is a second Mac connecting to an active sync location. you must enter the encryption key you initially specified. If you didn’t specify an encryption key, you must leave it blank.
    Also, You cannot add / modify / or remove the encryption key later, unless you clean the sync location first, so it’s best to decide and specify it when you first enable the sync location.
  3. Check the checkboxes next to databases you want to sync.
    Note: DTSync is done locally. After sync is finished, iCloud uploads to Apple’s servers, then to devices using your Apple ID. This means databases may not be immediately available to sync on the other devices. The initial sync requires patience, as we have no control over the speed and reliability of iCloud’s process.

On the mobile device…

  1. Go into DEVONthink To Go’s Settings > Sync: Edit Locations and touch the iCloud location.
  2. Enter an optional encryption key.
    Note: If you are connecting to an active sync location. you must enter the encryption key you initially specified. If you didn’t specify an encryption key, you must leave it blank.
    Also, You cannot add / modify / or remove the encryption key later, unless you clean the sync location first, so it’s best to decide and specify it when you first enable the sync location.
  3. Touch the sync location and flip the switch next to databases that are available to import.
    Note: DTTG should be in the foreground and the mobile device awake for the initial sync. The Background App Refresh option is controlled entirely by iOS and only allows approximately a 30 second window, when it allows it to happen. This means we can’t control if, when, or how long it happens. Subsequent syncs are faster since there’s less data being transferred.
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  • iCloud Syncing requires DEVONthink 2.10 or later and/or DEVONthink To Go 2.6 or later.
  • iCloud Syncing is not iCloud Drive. It has replaced the iCloud Drive option, which was not compatible with DEVONthink To Go.
    If you see an iCloud Drive sync location in DEVONthink, you should right-click it and choose Clean Location, then remove it after the clean.
  • iCloud Syncing has a built-in syncStore and there is no option to create separate syncStores. You only need to add iCloud as a Sync location, and optionally enter an encryption key, if desired.
  • iCloud Syncing is only for personal use. iCloud is tied to your Apple ID which should not be shared with other people. If collaborative Syncing is needed, you will need to employ a secondary service/option for this.

If you have trouble with it…
In DEVONthink, hold the Option key and select Help > Report Bug.
In DEVONthink To Go, select Help > Contact Us.

1 Like
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Thank you that’s a great help, appreciate it.

4

Hi, I can not sync the smart fold, Favorite and other sets, Is DT 3 have the plan to support that later?

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Global smart groups/rules and favorites aren’t synchronized yet, this is planned for future releases.